P-2 Attendance DUE APRIL 24

Attendance Reporting Reminder: P-2 Attendance Reports must be certified by the district no later than Wednesday, April 24, 2024.
The Principal Apportionment Data Collection (PADC) Web Application<pas.cde.ca.gov/> is now available for reporting 2023-24 Second Principal Apportionment (P-2) data to the California Department of Education (CDE).
All 2023-24 P-2 reports of attendance must be submitted to the California Department of Education (CDE) by Wednesday, May 1, 2024.
Since these reports require certification by our office, SBAS must receive them by Wednesday, April 24, 2024, to allow time for review and processing.

The following 2023-24 P-2 data is due by Wednesday, April 24, 2024:
* Attendance * Necessary Small School * Adults in Correctional Facilities * Special Education Local Plan Area Average Daily Attendance Allocation * Special Education Tax Allocation * Infant Funding * Charter School Physical Location * Transfer of Funds Alternative Rate Option (submit new P-2 file only if revisions are needed) * Proposition 28: Arts and Music in Schools Certification
Resources for data reporting and certification are posted on the PADC webpage<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4> under the Data Collection tab.
The PADC User Manual<view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.cde.ca.gov%2Ffg%2Faa%2Fpa%2Fdocuments%2Fpadcmanual2324v1.docx&wdOrigin=BROWSELINK> (v 2023-24 1.00) may be used in reporting data for the above-mentioned data entry screens.
A complete list of PADC due dates for 2023-24 is available here<www.cde.ca.gov/fg/sf/pa/padcduedates2324.asp>. Also, the 2023-24 Principal Apportionment Calendar of Key Deadlines is available here<www.cde.ca.gov/fg/aa/pa/ataglance2324.asp>.
New for 2023-24:
* The following data entry screen has been added: * Proposition 28: Arts and Music in Schools Certification

Reminders:
* Read the User Manual thoroughly for step-by-step instructions and tips for specific data entry screens. * Make sure to save all data before navigating to the next record or tab within a data entry screen; verify all data saved correctly before validation and data certification. * If the system generates a blank page, do not refresh the browser. Instead, close the application and re-open it to continue. * If you experience technical difficulties, please call, or email the Principal Apportionment Section at 916-324-4541 or PADC@cde.ca.gov<mailto:PADC@cde.ca.gov>. * Prior year corrections (fiscal year 2020-21 and prior) should continue to be submitted through the PADC desktop software for each applicable year. The desktop software<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4> can be downloaded from the PADC webpage. If your LEA had an emergency closure day in 2023-24 and is submitting a J-13A-Request for Allowance of Attendance Due to Emergency Conditions, that day is considered a non-instructional day, and students should not be marked as present or absent. Instead, the LEA should use one of the non-instructional day codes available in their attendance software to note that it was a school closure day. Additional information can be found on the J-13A website<sbasweb.sbceo.org/attendance/j-13a-emergency-waiver>.
Questions about the deadlines or data submittals that are not addressed through the resources listed above should be directed by phone or email to the Principal Apportionment Section at the contact information below:
Principal Apportionment Section 916-324-4541
PASE@cde.ca.gov<mailto:PASE@cde.ca.gov> Regards, School Business Advisory Services Team Santa Barbara County Education Office
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STRS retiree earnings limit & 180-day waiting period

Employment of a CalSTRS retiree in a CA Public School System Earnings limit by Fiscal Year. Employment before their mandatory 180-day wait period is over.
`*CalSTRS and CalPERS have different processes and required documentation*
Attached, please find CalSTRS Employer Directive 2024-01 – Postretirement Earnings Limit and Disability Allowance Earnings Limit for the 2023-24 and 2024-25 Fiscal Years, and Disability Retirement Earnings Limit for the 2024 Calendar Year. Please review the complete directive prior to employing a CalSTRS retiree in any capacity, including as an independent contractor or employee of a third-party providing services to your agency.
As a reminder, retirees of the California State Teachers’ Retirement System (CalSTRS) are subject to a 180-day wait period upon retirement before returning to work no sooner than the 181st day under limited conditions as a retired annuitant in the California public school system. There can be an a very narrow exception to this regulation.
The directive reminds districts the:
* retiree earnings limitation is $50,655 for the 2023-24 fiscal year; * retiree earnings limitation increases to $74,733 for the 2024-25 fiscal year; * and describes conditions and limitations retirees are subject to including that the annualized rate of pay for retired member activities may not be less than the minimum or exceed the maximum paid by the employer to other employees performing comparable duties. * Also included are the required steps to request an exemption from the mandatory 180-day waiting period before a retiree may return to work in a California public school.
To request an exemption from the mandatory 180-day waiting period, CalSTRS requires the district to provide:
* A resolution that includes specific information and findings. See attached Employer Directive, pages 4-6 for details. * The resolution must be approved by the district’s board (not placed on a consent agenda) before the member commences service. See attached Exemption to the Separation From Service Requirement, sample Resolution pages 3-4. * A completed Request for Separation-From-Service Requirement Exemption (SR 1897) form. See attached. * Reminder: If CalSTRS approves the “Separation-From-Service Requirement Exemption” the retiree remains subject to the retiree earnings limitation of $50,655 for 2023-24 and $74,73 for 2024-25. * Districts (not the County Office) submit required documents to CalSTRS for approval before the retiree returns to work. * Scan and submit documents to postretirement@calstrs.com<mailto:postretirement@calstrs.com> and list the member’s Client ID on the forms.
Please note, the most common reasons a request is denied:
* The member is not of normal retirement age when the service is to be performed (60 for a 2% at 60 member, 62 for a 2% at 62 member), or that the board resolution is missing an item as described in the Circular. Follow the sample resolution closely – the language should be no more and no less than provided in the sample. Including the retired member’s name in the resolution is helpful. * The board resolution must be passed before the member commences service, and all documentation must be received by CalSTRS prior to the member commencing service. The request does not have to be approved by CalSTRS prior to commencing service, but then the member runs the risk of denial and the compensation earned must be reported. * By law, STRS has 30 days to provide a determination. The employer may submit, but STRS cannot approve, a request prior to a retirement date entered in the STRS system.
Always check the CalSTRS website for the latest information and forms on this subject. For questions, please contact CalSTRS Postretirement at postretirement@calstrs.com<mailto:postretirement@calstrs.com> or leave a voicemail at 1-916-414-5967.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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CalPERS Payrate Reporting

Attached is CalPERS circular letter 200-014-24 Payrate Reporting for Classified School Members, reminding employers that payrates for Classified School Members must be reported based on a 40 hours per week, 2,080 hours per year, or 173.3333 hours per month salary rate. Please see the attached circular letter for examples of how to calculate the salary rate for employees whose rate is based on less than 2,080 hours per year. Failure to correctly report payrates results in inaccurate service credit accrual and inaccurate retirement benefits, as well as potential financial penalties for districts.
In addition, CalPERS provides a Full-Time Equivalent Pay Rate Calculator for Classified School Members on their website<www.calpers.ca.gov/page/employers/policies-and-procedures/compliance-in-compensation-reporting/fte-payrate-calculator> and Compliance in Compensation Reporting<www.calpers.ca.gov/page/employers/policies-and-procedures/compliance-in-compensation-reporting> resources.
Question related to FTE payrate compliance and reporting can be emailed to the Employer Account Management Division – Audit Compliance and Resolution Unti at MOU_Review@calpers.ca.gov<mailto:MOU_Review@calpers.ca.gov> or CalPERS Customer Contact Center at 888-225-7377.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Escape Production System updated

Hello all,

Please take note, as of 3/7/2024 . . .

…we have updated Escape Production to v24.01

* Mass Change Addons – The Import logic for Posting Addons from the Mass Change Addons activity has been updated. The new logic now matches the process of adding the same addon manually.
* Dual Retirement – Now, when calculating assignment earnings and retirement, the software will pick up the Plan Option for the Retirement Plan specified in the assignment to determine contribution and deduction to use.
Please review the Release Notes while logged into Escape. Click Online Resources > Release Information.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Systems Maintenance – Escape Production

Reminder of Scheduled Maintenance
Maintenance Begins Thur., March 7, 2024 – 6:00 p.m. Maintenance Ends Thurs., March 7, 2024 – 8:30 p.m. Systems affected Escape Production
SBCEO IT Services will be performing maintenance on the Escape Production environment to increase end-user performance.
If you have questions about the maintenance, please contact IT Services at 964-4710 ext. 5250. After hours hotline, call 964-4710 ext. 5203.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Systems Maintenance – Escape Production

Reminder of Scheduled Maintenance
Maintenance Begins Wed., March 6, 2024 – 6:00 p.m. Maintenance Ends Wed., March 6, 2024 – 7:00 p.m. Systems affected Escape Production
SBCEO IT Services will be performing maintenance on the Escape Production environment to increase end-user performance.
If you have questions about the maintenance, please contact IT Services at 964-4710 ext. 5250. After hours hotline, call 964-4710 ext. 5203.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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