REMINDER: Prior Year Corrections Data Due
You are receiving this message because you have subscribed to the Principal Apportionment (PASE) Listserv.
As a reminder, prior year corrections that will be reflected with the 2024–25 First Principal Apportionment (P-1) certification are due to the California Department of Education (CDE) no later than Tuesday, October 1st.
Prior year corrections include:
- Audit Adjustments to California Longitudinal Pupil Achievement Data System (CALPADS) Data
- For all local educational agencies (LEAs), an auditor’s letter of concurrence is required for all changes except a decrease in unduplicated pupil count.
- Prior Year Corrections other than Audit Adjustments to CALPADS data
- Corrections to data in the Principal Apportionment Data Collection (PADC) Web Application is only applicable to data reported in fiscal year (FY) 2021–22 and after. Corrections to FY 2020–21 and prior must be done using the PADC desktop software, available for download on the PADC web page located at https://www.cde.ca.gov/fg/sf/pa/.
- For FYs 2021–22 and prior, average daily attendance (ADA) corrections must be greater than +/- 1 ADA in order to be processed.
- For FYs 2022–23 and prior, increases in ADA and ADA movement between grade spans must be supported by an audit finding or auditor letter of concurrence.
- Corrections for FYs 2019–20 and prior will be accepted only if the correction is the result of an audit exception as described in Education Code Section 41341(a)(2). Additionally, CDE’s authority to spend funds appropriated in the budget act expires after three years. Thus, any increases to claims for programs funded through budget acts prior to the Budget Act of 2022 (FY 2022–23) may not be funded.
For information on how to submit prior year corrections for 2021–22 and later, as well as how to enter data in the Audit Adjustments to CALPADS Data entry screen, please refer to the PADC User Manual on CDE’s PADC web page at https://www.cde.ca.gov/fg/aa/pa/documents/padcmanual2324v1.docx. For information on how to submit corrections for years prior to 2021–22, please refer to the Data Reporting Instructions Manual for the PADC desktop software at the following link: https://www.cde.ca.gov/fg/sf/pa/.
Upcoming Due Dates:
- The following data are due Friday, November 15th, 2024 and must be completed in the PADC web application
- 2024–25 P-1 Taxes
- 2024–25 P-1 Excess Educational Revenue Augmentation Fund (ERAF)
A complete list of 2024–25 PADC due dates is available on the CDE’s Principal Apportionment Data Due Dates web page at: Principal Apportionment Data Due Dates – Principal Apportionment Data Collection (CA Dept of Education)
The 2024–25 Principal Apportionment Calendar of Key Deadlines is available on the CDE’s Fiscal Calendars web page at: Fiscal Calendars – Calendars (CA Dept of Education)
Principal Apportionment Section
PASE@cde.ca.gov
916-324-4541
The CDE PASE Listserv provides to local educational agencies and other interested parties important information pertaining to various apportionment-related items. If you no longer wish to receive information via the PASE Listserv, please follow the instructions provided on the CDE web page located at https://www.cde.ca.gov/fg/aa/pa/#listserv. The same web page also provides information for anyone wanting to subscribe to the PASE Listserv.
