Category: Uncategorized

Reminder Fiscal Year End Leave Processing Last day for input is July 11
As a reminder, we are nearing the last few days to input leave transactions for the prior year. Please see below for key dates:
* July 11 – Last day to input prior year Leave transactions. * July 12 – Last day to Roll Leave Balances forward into the new fiscal year. (Submit request by 4 p.m.) * July 13 – First day to Grant Leaves for the new fiscal year.
If needed, the Fiscal Year-End Leave Processing Overview document is attached for reference. The steps for closing out the prior fiscal year in preparation to roll balances into the new year are outlined in the document.
For questions about the process, please contact:
* Myron Porter mporter@sbceo.org<mailto:mporter@sbceo.org> 805-964-4711 x 5280
* John De Voto johnd@sbceo.org<mailto:johnd@sbceo.org> 805-964-4711 x 5241
* Staci Hunter shunter@sbceo.org<mailto:shunter@sbceo.org> 805-964-4711 x 5254
* Richard Weger rweger@sbceo.org<mailto:rweger@sbceo.org> 805-964-4711 x 5242
* Sheng Xiong sxiong@sbceo.org<mailto:sxiong@sbceo.org> 805-964-4711 x 5252
Regards, School Business Advisory Services Team Santa Barbara County Education Office www.sbceo.org/sbas<www.sbceo.org/sbas>

Reminder Summer Months and Direct Deposits
A reminder of what can take place with direct deposits during the summer months of June, July, and August. Although infrequent, the following circumstances can occur:
* An employee with the combination of:
* Paid on both a Regular and Arrears/Summer Savings payroll during the same month, and * Newly ACH/Direct Deposit information input into the system
* Timing and results: * Activation of an ACH/Direct Deposit is usually a two-step process that takes place over two-months. * First month is a “pre-note” to validate a combination of banking institution and account data. * Second month is a live deposit of an employee’s paycheck into the designated bank account. * Regular and Arrears/Summer Savings payroll processing takes place one day apart in June, July, and August. * This sets in motion the two-step activation of an ACH/Direct Deposit in two days, not two months if an employee is receiving payment on both payrolls and has new ACH/Direct Deposit data.
* Example of the outcome: * Production of the July Regular payroll occurs on Tuesday and production of the July Arrears/Summer Savings payroll takes place on Wednesday. * Timing to produce these back-to-back payrolls results in the employee receiving a paper check for the July Regular payroll and an ACH/Direct Deposit for the July Arrears/Summer Savings payroll.
Please be aware of these circumstances and results when inputting new ACH/Direct Deposit information for an employee paid on both a Regular and Arrears/Summer Savings payroll during the same month.
For questions about payroll ACH/Direct Deposits, please contact Richard Weger at rweger@sbceo.org<mailto:rweger@sbceo.org> or 805-964-4711 x 5242.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Dear School Business Professionals,
SBCEO IT Services needs to perform system maintenance on Escape. To minimize the inconvenience to users, this work is planned to take place on the Juneteenth holiday, next Monday, June 19.
Escape would be unavailable from noon – 4 p.m. on Monday, June 19.
Please contact IT Services at 805-964-4710 ext. 5250 if you have any questions or concerns about the schedule for this work.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our new website: www.sbceo.org/sbas<www.sbceo.org/sbas>
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Attached, please find the Summer School – Options for payment document.
For questions about how to pay employees for summer school, please contact the Payroll Team.
Myron Porter mporter@sbceo.org<mailto:mporter@sbceo.org> 805-964-4711 x 5280 Staci Hunter shunter@sbceo.org<mailto:shunter@sbceo.org> 805-964-4711 x 5254 Richard Weger rweger@sbceo.org<mailto:rweger@sbceo.org> 805-964-4711 x 5242 Sheng Xiong sxiong@sbceo.org<mailto:sxiong@sbceo.org> 805-964-4711 x 5252
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Reminder June 28 at 10 a.m. Last day to input and process Payroll Manual and Cancel Warrants for the Fiscal Year
* Wednesday, June 28 at 10 a.m. is the last day to input and submit Payroll Manual and Cancel warrant data for the fiscal year. * After the 10 a.m. deadline, do not input any Payroll Manual or Cancel warrant data. * Information input after the deadline will be deleted. * Payroll Manual and Cancel warrant input and processing resumes on July 1.
For questions about Payroll Manual and Cancel warrant processing, please contact:
* Staci Hunter shunter@sbceo.org<mailto:shunter@sbceo.org> 805-964-4711 x 5254
* Myron Porter mporter@sbceo.org<mailto:mporter@sbceo.org> 805-964-4711 x 5280

Dear School Business Professionals, We have been asked to forward the following information regarding the SACS Web System release update from June 7, 2023. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
A SACS Web System release update has been successfully deployed and tested.
The following is a list of the issues that were addressed with the latest release:
1. Components of Ending Fund Balance (CEFB): When adding or deleting a commitment or assignment, not saving CEFB, and then leaving the screen, erroneously no pop-up message appears alerting users there are unsaved changes. 2. CEFB: The Add Commitment and Add Assignment buttons are erroneously missing where appropriate.
These system release update notes will also be made available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/ in the near future.
Accessing The 2023–24 Budget Reporting Period
Upon logging into the SACS Web System, users will need to change their context fiscal year to 2023–24 in order to access the 2023–24 budget reporting period. The context fiscal year can be changed via the Fiscal Year drop down menu; it is located in the top right corner of the dashboard, below the user’s profile information.
User Guide
The online version of the SACS Web System User Guide is available throughout the SACS Web System reporting screens by clicking on the help icon (question mark) located next to a screen heading. The CDE has also published a Word version of the user guide, available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/ under Web Application Resources.
Tips for getting an official status dataset
As you complete your 2022–23 End of Year Projection and/or 2023–24 Budget reports, please follow these troubleshooting steps to get an official status dataset:
1. Follow the data processing sequence to ensure forms are opened and saved in the correct order. The data processing sequence is available in the online SACS User Guide here: docs.sacs-cde.org/2023-24/News/Procedures/#data-processing-sequence. Users should click on either “Budget and Unaudited Actuals” or “Interims” to access the applicable data processing sequence.
2. Open and save forms that may be affected by the release update, e.g., CEFB.
3. Run the TRCs for all the data types, this includes
a. For 2022–23 End of Year Projection:
* Actuals to Date * Board Approved Operation Budget * Original Budget * Projected Totals
b. For 2023–24 Budget:
* Estimated Actuals * Budget
4. Ensure all required explanations are entered for Warning exceptions for all applicable data types. You must enter a text explanation. Do not enter a blank space.
We appreciate your patience as we implement updates to the system.
Sincerely,
CDE SACS Web System Team
California Department of Education
School Fiscal Services Division
Office of Financial Accountability and Information Services
sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>