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Holiday Closure Treasurer-Tax Collector’s Office – 12/25/2023-01/01/2024

Accounts Receivable – End of Calendar Year 2023
Please be advised that the Santa Barbara County Treasurer-Tax Collector’s Office will be closed from December 25, 2023 – January 01, 2024. This includes the Santa Barbara and Santa Maria locations.
Their offices will reopen on January 2, 2024.
The last day for deposits sent to our office to have a deposit record date in 2023 will be December 20, 2023. Deposits received after this date will have a recorded date of 2024.
Please feel free to contact Daisy Lazaer (805) 964-4711 x5295 or Chris Rhodes (805) 964-4711 x5226 with any questions.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
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Reminder: Accounts Payable – Holiday Schedule

Dear School Business Professionals,

Accounts Payable – Holiday Schedule
The Santa Barbara County Education Office will be closed December 22nd through December 26th and December 29th through January 1st. We will be auditing all regular AP submissions through Friday, December 15th. There will be a winter recess from our regular Accounts Payable schedule for AP submissions from December 18th through January 1st. The regular AP schedule will resume on January 2nd.
Please review your district’s Accounts Payable calendar located here<sbasweb.sbceo.org/purchasing/accounts-payable-processing> and the impact the upcoming holidays will have on your Accounts Payable submission and delivery schedule.
Please contact Alejandro Baeza at 805-964-4710 x5372 or abaeza@sbceo.org<mailto:abaeza@sbceo.org> if any special arrangements are needed for your district’s AP during the holiday schedule.
Happy Holidays!
Regards, School Business Advisory Services Team Santa Barbara County Education Office
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P-1 Attendance Reminder DUE JANUARY 8

Attendance Reporting Reminder: P-1 Attendance Reports must be certified by the district no later than Monday, January 8, 2024.
The Principal Apportionment Data Collection (PADC) Web Application<pas.cde.ca.gov/> is now available for reporting 2023-24 First Principal Apportionment (P-1) data on the California Department of Education (CDE).
The following 2023-24 P-1 data is due by Monday, January 8, 2024:
* Attendance * Necessary Small School * Adults in Correctional Facilities * Special Education Local Plan Area Average Daily Attendance Allocation * Special Education Tax Allocation * Infant Funding * Charter School Physical Location * Transfer of Funds Alternative Rate Option * Proposition 28: Arts and Music in Schools Certification
Resources for data reporting and certification are posted on the PADC webpage<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4> under the Data Collection tab.
The PADC User Manual<www.cde.ca.gov/fg/sf/pa/> (v 2023-24 1.00) may be used in reporting data for the above-mentioned data entry screens.
A complete list of PADC due dates for 2023-24 is available here<www.cde.ca.gov/fg/sf/pa/padcduedates2324.asp>. Also, the 2023-24 Principal Apportionment Calendar of Key Deadlines is available here<www.cde.ca.gov/fg/aa/pa/ataglance2324.asp>.
New for 2023-24 P-1:
* The following data entry screen has been added: * Proposition 28: Arts and Music in Schools Certification

* The PADC Web Export feature for county office of education PADC Administrators has been updated. The downloadable reports now include leading entity information such as entity name, county district school code and other identity specific information, where applicable.
Reminders:
* Read the User Manual thoroughly for step-by-step instructions and tips for specific data entry screens. * Make sure to save all data before navigating to the next record or tab within a data entry screen; verify all data saved correctly before validation and data certification. * If the system generates a blank page, do not refresh the browser. Instead, close the application and re-open it to continue. * If you experience technical difficulties, please call, or email the Principal Apportionment Section at 916-324-4541 or PADC@cde.ca.gov<mailto:PADC@cde.ca.gov>. * Prior year corrections (fiscal year 2020-21 and prior) should continue to be submitted through the PADC desktop software for each applicable year. The desktop software<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4> can be downloaded from the PADC webpage.
Principal Apportionment Web Page Redesign
The Principal Apportionment Section has redesigned the Principal Apportionment main web page. All the same information is still available with tabs for easier access to key information. Please visit the newly designed web page<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4>.
Questions about the deadlines or data submittals that are not addressed through the resources listed above should be directed by phone or email to the Principal Apportionment Section at the contact information below:
Principal Apportionment Section 916-324-4541
PASE@cde.ca.gov<mailto:PASE@cde.ca.gov>
Regards, School Business Advisory Services Team Santa Barbara County Education Office
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IMPORTANT: December 8th Virtual User Group

Don’t forget to join us for the last Virtual User Group of 2023!
Going Paperless Using Portal Reports/Docs (Approximately 9-10 AM PT) Facilitated by Jody Belgard from Santa Cruz COE! Jody will discuss how Santa Cruz COE uses Employee Portal Reports and document generation to increase efficiencies. More importantly, she will discuss how to empower this tool easily. If you have not already registered, please do so using the link below:
myfrontline.zoom.us/meeting/register/tJcucOytpjwjE9MkiTAD77pPQrmtem4p8a88
Regards, School Business Advisory Services Team Santa Barbara County Education Office
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Financial Audit Report Requirements

[A picture containing text, businesscard, stationary, envelope Description automatically generated] Financial Audit Report – Annual audit due dates, forms and information has been updated on the SBAS website.
Education Code requires LEAs to file the annual financial audit report for the preceding fiscal year with our office, the State Controller’s Office (SCO), and the California Department of Education (CDE) by Dec. 15. Important information and resources regarding the district’s Financial Audit Report are now available on the SBAS Audit Webpage<sbasweb.sbceo.org/reporting/audit>, including:
* Annual Audit Timelines * Audit Report Filing * Audit Extensions (Audit Extension Request Form<sbas.sbceo.org/docs/auditextension.html>) * District Board Review (Financial Audit Certification<sbas.sbceo.org/docs/financialauditcertification.html>, Charter School Audit Review<sbas.sbceo.org/docs/charterschoolauditreview.html>) * Corrective Actions and Audit Adjustments * Audit Contract Requirements (including Auditor Rotation Requirement and Required Audit Provisions) * Hot Topics
This page will be updated throughout the year if additional information becomes available.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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2023-24 J-29 P-1 Property Tax Summary

Dear School Business Professionals, The 2023-24 J-29 P-1 Property Tax Summary is now posted on the Interim Reports page<sbasweb.sbceo.org/reporting/interim-reports> located here<sbas.sbceo.org/Escape/2023-24J-29P-1SummarybyColumnDistrict.pdf>. The information in this report may be helpful in generating the First Interim Report. Important notes about this Property Tax Report The items below represent significant changes from the prior reporting period P-Annual to P-1. * Column A-1: Increased growth in Secured Taxes. * Column A-8: Supplemental Taxes are anticipated to be lower in the current year than in the prior year. * Out-of-County Taxes are only reported at P-Annual but not estimated in P-1 and P-2.
If you have any questions regarding the 2023-24 P-1 Property Tax Report, please contact Alejandro Baeza at (805) 964-4711 x5372 or abaeza@sbceo.org<mailto:abaeza@sbceo.org>. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. Visit our website: www.sbceo.org/sbas<www.sbceo.org/sbas> To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
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