Category: Finance

1099s (NEC & MISC) Processing and Reporting _________________________________________________
SBAS uses the information districts enter in Escape to process 1099 Forms on behalf of districts and transmit electronic files to the IRS. Our office sends the printed 1099 Forms to districts for distribution to vendors. In order to assist districts in the preparation of 1099 Forms, the following information and sample forms are now available on the SBAS Website<sbasweb.sbceo.org/purchasing/1099s>:
* Processing Timeline * TIN Matching * W-9s * 1099-NEC * 1099-MISC * 1099-Corrections * IRS Resources
This page will be updated if any additional information becomes available.

Mark your calendars. ESCAPE will be hosting a 1099 Webinar<myfrontline.zoom.us/webinar/register/WN_wGBcSybRRj2t8QbFbDhxBg#/registration> on Nov, 9. Registrations needed. CASBO will be hosting a 1099 Webinar<my.casbo.org/s/community-event?id=a1Y4x000002yqcfEAA> on Nov, 16. Registrations needed.

Dear School Business Officials,
Attached, please find information about the upcoming Energy Efficiency Workshop being hosted by SoCal Gas. This is a cost-free event aimed at K-12 School Districts. The registration link is located at the bottom of the flyer.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Dear School Business Officials,
Please be advised that the previous Bond Interest and Redemption – Year End Update email communication from Thursday, August 17, has been updated to include the 2nd Quarter (April-June 2023) Interest amounts reflected in the budget for object code 8660.
Please discard the original email and use the links that have been updated below to reflect this change. We apologize for any inconvenience.
[Logo Description automatically generated]Bond Interest & Redemption
The Bond Interest and Redemption Funds budget has been revised to reflect actual figures for the 2022-23 fiscal year using information provided by the Santa Barbara County Auditor-Controller’s Office. Please use the Year End Escape Import Template to update your budget in these funds to actuals, which will clear any budget expenditure overdrafts.
A budget revision can be completed through a budget model with the Year End Escape Import Template or through the Budget Transfers activity in Escape.
The 2022-23 Bond Interest & Redemption Funds Year End Budget<sbas.sbceo.org/Escape/FY2324BIRBudgetYEUpdate.pdf>, Year End Escape Import Template<sbas.sbceo.org/Escape/EscapeBIRBudgetImportTemplate-YEUpdate.csv>, and Instructions<sbas.sbceo.org/Escape/BIRBudgetImportInstructions.8.2023.pdf> are now available on the SBAS Website<sbasweb.sbceo.org/reporting/bond-interest-redemption-funds>.
The 2023-24 Bond Interest & Redemption Funds Budget to be reflected in the First Interim Report is anticipated to be sent in November.
If you have any questions, please contact Alejandro Baeza at (805) 964-4710 x5372, abaeza@sbceo.org<mailto:abaeza@sbceo.org>.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our new website: www.sbceo.org/sbas<www.sbceo.org/sbas>
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

[Logo Description automatically generated]Bond Interest & Redemption
The Bond Interest and Redemption Funds budget has been revised to reflect actual figures for the 2022-23 fiscal year using information provided by the Santa Barbara County Auditor-Controller’s Office. Please use the Year End Escape Import Template to update your budget in these funds to actuals, which will clear any budget expenditure overdrafts.
A budget revision can be completed through a budget model with the Year End Escape Import Template or through the Budget Transfers activity in Escape.
The 2022-23 Bond Interest & Redemption Funds Year End Budget<sbas.sbceo.org/Escape/FY2324BIRBudgetYEUpdate.pdf>, Year End Escape Import Template<sbas.sbceo.org/Escape/EscapeBIRBudgetImportTemplate-YEUpdate.csv>, and Instructions<sbas.sbceo.org/Escape/BIRBudgetImportInstructions.8.2023.pdf> are now available on the SBAS Website<sbasweb.sbceo.org/reporting/bond-interest-redemption-funds>.
The 2023-24 Bond Interest & Redemption Funds Budget to be reflected in the First Interim Report is anticipated to be sent in November.
If you have any questions, please contact Alejandro Baeza at (805) 964-4710 x5372, abaeza@sbceo.org<mailto:abaeza@sbceo.org>.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our new website: www.sbceo.org/sbas<www.sbceo.org/sbas>
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Dear School Business Professionals, The 2022-23 J-29 P-Annual Property Tax Summary is now posted on our website on the Year-End Close<sbasweb.sbceo.org/finance/year-end-close> page. Important notes about this Property Tax Report The items below represent significant changes from the prior reporting period P-2 to P-Annual. * Column A-8: Actual Supplemental collections increased by $2,594,695 from P-2 to P-Annual, due to backlog processing. * Column A-9: ERAF increased by $534,055 from P-2 to P-Annual, due to Supplemental collections. * Out-of-County Taxes are only reported at P-Annual and are shown on this report for you to update your budget.
Note: Prior Year collections should be taken into consideration when developing your budget since some are one-time sources and should not be carried forward as ongoing revenues in future years. If you have any questions regarding the 2022-23 P-Annual Property Tax Report, please contact Alejandro Baeza at (805) 964-4711 x5372 or abaeza@sbceo.org<mailto:abaeza@sbceo.org>. Regards, School Business Advisory Services Team Santa Barbara County Education Office

Dear School Business Officials,
This is an Annual Notification regarding Commercial Warrant Audits. Information is included year-round for your reference, including notification for districts to provide itemized invoices and other backup documentation with items selected for audit. Please refer to the Accounts Payable Manual<sbasweb.sbceo.org/purchasing/accounts-payable-manual> for additional details. The districts retain the legal duty for ensuring that all payments are legitimate obligations of the district and maintaining the appropriate detailed records.
Thank you for keeping in mind the 5pm Submission Day schedule, for your individual district, as this is critical in making sure we have adequate time to audit, print and deliver your commercial warrants.
Please contact Alejandro Baeza, Finance Systems Supervisor, with any questions that you may have at abaeza@sbceo.org<mailto:abaeza@sbceo.org> or (805) 964-4711 x5372.
Please click on the following links for information related to A/P Processing:
* SBAS Accounts Payable Processing<sbasweb.sbceo.org/purchasing/accounts-payable-processing>
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>