Dear School Business Professionals,
Please see the email below from the CDE regarding: 2020-21 Requirements for Collecting Free and Reduced-Price Meal Eligibility Data Used to Determine Supplemental and Concentration Grant Funding
Regards,
School Business Advisory Services Team Santa Barbara County Education Office _ Please do not reply to this email. This is an unattended mailbox. __________________________________________________________________________________________________________________________________________________
From: CDEfisc <CDEfisc@cde.ca.gov> Sent: Monday, November 16, 2020 5:08 PM To: CDEfisc <CDEfisc@cde.ca.gov> Subject: 2020-21 Requirements for Collecting Free and Reduced-Price Meal Eligibility Data Used to Determine Supplemental and Concentration Grant Funding
The California Department of Education (CDE) has released a guidance letter to Chief Business Officials, Food Service Directors, and CALPADS Administrators regarding 2020-21 requirements for collecting free and reduced-price meal (FRPM) eligibility data for purposes of the Local Control Funding Formula Supplemental and Concentration Grants. The letter is available on the CDE website at www.cde.ca.gov/fg/aa/pa/frpmreq20ltr.asp.
Principal Apportionment Section PASE@cde.ca.gov<mailto:PASE@cde.ca.gov> 916-324-4541
Use of LLMF Resources
To CBOs,
As the CDE continues to encourage LEAs to spend their Learning Loss Mitigation Funds (LLMF), and with the Coronavirus Relief Fund (CRF) expenditure deadline coming up on December 30, districts may wish to consider using LLMF to pay for COVID-19 surveillance testing of staff. This would have the double benefit of using the monies to cover appropriate costs and would also remove additional pressure on medical renewal rates, since such testing adds to claim costs when run through medical insurance.
Some districts may not have sufficient LLMF funds to make this a practical consideration, and others may have spent their funds already, but this is an idea that is beginning to gain traction throughout the state. If you have any questions about this option, please contact me directly.
Bill
Bill Ridgeway Assistant Superintendent Administrative Services Santa Barbara County Education Office (805) 964-4711, ext. 5700 bridgeway@sbceo.org<mailto:bridgeway@sbceo.org>
2020-21 J-29 P-1 Property Tax Report
Good Morning,
Attached is a copy of the 2020-21 P-1 Property Tax Report. This information should be used to develop your First Interim Budget.
Please note that although an impound amount was not estimated on P-1, it is possible an impoundment of taxes may occur this fiscal year. Estimated amounts (if any) for impounds may be available with the P-2 J-29.
Please contact Todd Humphreys (thumphreys@sbceo.org<mailto:thumphreys@sbceo.org> or 805-964-4711 x5372) if you have any questions.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
2020-21-J-29-P-1-Summary-by-Column-District.pdfApplication Now Available for Exemption from Fiscal Year 2020-21 Apportionment Deferrals
Dear School Business Professionals,
Please see the email below from the CDE regarding: Application Now Available for Exemption from Fiscal Year 2020-21 Apportionment Deferrals.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office _ Please do not reply to this email. This is an unattended mailbox. __________________________________________________________________________________________________________________________________________________ From: Tonya Holmes <THolmes@cde.ca.gov<mailto:THolmes@cde.ca.gov>> Sent: Thursday, November 12, 2020 11:34 AM To: CDEfisc <CDEfisc@cde.ca.gov<mailto:CDEfisc@cde.ca.gov>> Subject: Application Now Available for Exemption from Fiscal Year 2020-21 Apportionment Deferrals
Please forward this email to all school districts and charter schools in your county. California Education Code Section 14041.8 provides the opportunity for school districts and charter schools to apply for a dollar-limited exemption from the deferral of the principal apportionment payments in February 2021 through June 2021. There is no exemption provision for county offices of education. The application for exemptions to the February 2021 through May 2021 deferrals is now available on the CDE web page at www.cde.ca.gov/fg/fi/ad/. This application is due no later than December 15, 2020. If applications exceed the funds available, approvals will be made in the order in which applications are received. For more information on the deferral exemption application process, please refer to the CDE web page at www.cde.ca.gov/fg/fi/ad/. Questions regarding the deferral exemption process and applications should be directed to DeferralExemption@cde.ca.gov<mailto:DeferralExemption@cde.ca.gov>.
State Social Security Administrator Program Newsletter
Below is a newsletter from CalPERS – State Social Security Administrator on Form SSA-1945 Jobs Not Covered by Social Security; and Section 218 Agreements and Rehired Annuitants
If you would like assistance with determining withholding for a specific rehired annuitant contact SSSA by email at sssa@calpers.ca.gov<mailto:sssa@calpers.ca.gov> or call (916) 795-0810.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
[https://www.calpers.ca.gov/img/sssa-email-subscriptions-small.jpg] About the State Social Security Administrator Program Newsletter
The State Social Security Administrator Program Newsletter provides information about Social Security and Medicare coverage for state and local government employees.
Contact Us
CalPERS – SSSA Program P.O. Box 720720 Sacramento, CA 94229-0720
Email<mailto:sssa@calpers.ca.gov> Phone: (916) 795-0810
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November 5, 2020
State Social Security Administrator Program Newsletter
Fall 2020 Form SSA-1945 – Jobs Not Covered by Social Security
Did you know that Social Security coverage for public employees is dependent on the benefits offered by their employer? There are several categories of coverage or non-coverage that an employer may fit into. For many state and local government employees there may not be a requirement to make Social Security contributions. As such, it is important for government employers to notify their employees of the potential impacts to their Social Security benefit (if they are eligible for one).
Section 419(c) of Public Law 108-203, the Social Security Protection Act of 2004, requires state and local government employers to provide Form SSA-1945 to new employees hired on or after January 1, 2005, in jobs not covered by Social Security.
Form SSA-1945 explains two provisions under Social Security law that could reduce benefits for workers who also receive a pension, based on their work in a position not covered by Social Security:
1. Windfall Elimination Provision (WEP): Can affect the amount of an employee’s Social Security retirement or disability benefit. 2. Government Pension Offset (GPO): Can reduce a Social Security benefit received as a spouse or an ex-spouse. Both provisions reduce, and could even eliminate, whatever Social Security benefit a worker might be eligible for.
For newly hired employees in jobs not covered by Social Security, we highly recommend employers:
* Provide Form SSA-1945 to the employee prior to the start of employment * Obtain the employee’s signature on the form * Maintain the original form in the employee’s file * Submit a copy of the signed form to the pension paying agency
For more information and to download a copy of Form SSA-1945<www.ssa.gov/forms/ssa-1945.pdf>, visit the Social Security Administration website<www.ssa.gov/slge/>.
________________________________ Absolute Coverage Section 218 Agreements For Rehired Annuitants
The Social Security Administration recently updated the Program Operations Manual System (POMS)<secure.ssa.gov/apps10/poms.nsf/lnx/1930001396> to provide clearer language regarding the tax withholding treatment for retirement system ineligibles, and be more specific about rehired/retired annuitants.
When rehiring an annuitant, you’ll need to determine whether they should contribute to Social Security and Medicare. All employees hired or rehired after April 1, 1986, are mandated to be contributing to Medicare; however, Social Security tax withholding is not as definitive.
To determine Social Security withholding for rehired annuitants, the first question to ask is “Does your agency have a Section 218 Agreement?” If the answer is “Yes,” the next questions is “Which type of Section 218 Agreement coverage groups does your agency have?” The type of coverage group will impact coverage for rehired annuitants.
There are two types of coverage groups: absolute and retirement system. For the purpose of this article, we’ll focus on absolute coverage, sometimes referenced as 218(b)(5). Absolute agreements will automatically extend coverage to rehired annuitants, unless an optional exclusion applies.
This means if your agency has an absolute coverage Section 218 Agreement with no optional exclusions, any positions covered by this agreement would also extend to rehired annuitants. However, if your agency has an absolute coverage Section 218 Agreement with an optional exclusion for part-time positions working less than 1,000 hours per year, any rehired annuitants working less than 1,000 hours per year are not covered by the Section 218 Agreement and the rehired annuitant position is not covered for Social Security.
If you are not sure if your agency has a Section 218 Agreement, which type of an agreement you have, or would like assistance with determining withholding for a specific rehired annuitant, we are happy to assist you. Contact us by email at sssa@calpers.ca.gov<mailto:sssa@calpers.ca.gov> or call (916) 795-0810.
________________________________ Upcoming Webinars
Join us for an interactive presentation to learn more about the State Administrator, Social Security, and Medicare. Register for a webinar<nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.calpers.ca.gov%2Fpage%2Feducation-center%2Femployer-education%2Fsocial-security-medicare-webinars&data=01%7C01%7CVeronica.Silva-Gil%40c…>.
2020 Webinar Schedule Date Topics November 18, 2020 IRS Presentation: Top Audit Findings December 16, 2020 Windfall Elimination Provision (WEP) & Government Pension Offset (GPO) View a complete list of webinars on our webpage<www.calpers.ca.gov/page/education-center/employer-education/social-security-medicare-webinars>.
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CalPERS Headquarters Lincoln Plaza North, 400 Q Street, Sacramento, CA 95811
ANNOUNCEMENT: New District Financial Advisor in School Business Advisory Services
Dear School Business Professionals,
Sharing some good news . . . please feel free to share this communication with other staff members at your district.
We are pleased to announce that we have hired Stephen Williams to join the District Financial Advisors Team in SBAS.
Stephen comes to our office with a strong governmental accounting background and has previously worked with many of our staff members in SBAS as we work with the Auditor-Controller’s office. His professional background includes working at the County of Santa Barbara for the past 15 years in a variety of increasingly responsible accounting positions. He began his work as an Accountant-Auditor I, II, and III in Financial and Customer Service (FACS), Advanced Accounting, and Internal Audit. Then, he worked as a Cost Analyst focused on financial reporting, budget and costs including indirect costs. Stephen became the FACS supervisor in 2015, and for the last several years he has been the Chief Financial Officer in Public Works – Water Resources Division. He holds a Bachelor of Arts in Business-Economics with an Accounting Emphasis from the University of California at Santa Barbara.
Throughout his professional experiences, he has supervised large accounting teams (12-15 staff), overseen all A/P (including 1099 vendor reporting) and A/R processes, reconciled all County warrant and payroll payable funds, supervised and coordinated the timeline and provided training to all county staff for the year-end close process. As an auditor, he has direct experience with internal control assessments, operational audits, fraud investigations and financial statement audits. Stephen has also worked with programmers to test and develop new financial system applications as well as reading and writing SQL queries to improve Auditor-Controller financial systems. Through his work at the Auditor Controller’s Office, he has supported other departments by performing budget reviews and provided support and advice regarding individual departmental goals and initiatives. In his most recent position, he was responsible for a $45M budget as the Chief Financial Officer for the Public Works Division.
We are working on district assignments for the DFAs for the upcoming First Interim Budget Review process. We will send the information about assignments in a separate email to districts.
His first day will be November 23. Please join me in welcoming Stephen to our team.
Denice
Denice Cora Administrator, School Business Advisory Services Santa Barbara County Education Office (805) 964-4710 x5237