Author: sbas

Dear School Business Professionals,
In support of our districts, the SBCEO team has updated the Fiscal Year End Close documents to assist you in completing the annual closing process. Please review the Year End Close instructions 2021 and the District Fiscal Year End Close Checklist 2021, updated for the 2020-21 fiscal year. Furthermore, we have included a helpful guide for recording Year End Accounts Receivable, Accounts Payable, and Unearned Revenue entries. Please scan a copy of the completed District Fiscal Year End Close Checklist 2021 and forward all required documents to SBASFinance@sbceo.org<mailto:SBASFinance@sbceo.org> to finalize the 2020-21 Soft Close process for your district. Please note that all districts should be Soft Closed by August 31.
Please see the attached documents for guidance in completing your district’s Year End Close process. We hope you find these checklists and guides beneficial
If you have any questions about the closing process, please contact any member of the SBAS team to assist you.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Year-End-Close-Instructions-2021.pdf
District-FYE-Close-Checklist-2021.pdf
Year-End-AR-AP-UR-2021.pdf

Dear School Business Professionals,
Please see the email below from the CDE regarding: Certification of the Second Principal Apportionment, Fiscal Year 2020–21.

Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
From: CDEfisc <CDEfisc@cde.ca.gov> Sent: Friday, June 18, 2021 11:43 AM To: CDEfisc <CDEfisc@cde.ca.gov> Subject: Certification of the Second Principal Apportionment, Fiscal Year 2020–21
The following message was sent out to the PASE listserv today. Please forward this email to the school districts and charter schools in your county.
2020–21 P-2 Apportionment
The 2020–21 Second Principal Apportionment (P-2) has been certified, which includes updated calculations for 2019–20 First Annual Recertification and 2018–19 Third Annual Recertification.
The following information is available on the California Department of Education’s (CDE) website at www.cde.ca.gov/fg/aa/pa/pa2021.asp to assist local educational agencies (LEAs) in understanding the components of the 2020–21 P-2 Apportionment:
* Apportionment letter<www.cde.ca.gov/fg/aa/pa/appt20p2ltr.asp> and accompanying attachment<www.cde.ca.gov/fg/aa/pa/calc20p2.asp> that describe the funding calculations and available resources. * LEA Funding Detail: * Funding Exhibits<ias.cde.ca.gov/apportionment/ias.aspx?schoolyearid=2020&RptType=P2&CertType=Non>: Detailed entitlement calculations by LEA for each Principal Apportionment program. * Excel files<www.cde.ca.gov/fg/aa/pa/iassf20p2.asp>: Principal Apportionment Summary, Adjustments and Prior Year Recomputations, Payment Schedules, Senate Bill 820 Growth Funding Determinations List, etc. * Statewide LCFF Summary Data<www.cde.ca.gov/fg/aa/pa/lcffsumdata.asp>: Statewide summary data of the main components of the Local Control Funding Formula (LCFF), including base, supplemental, and concentration grants. * The LCFF Fingertip Facts<www.cde.ca.gov/fg/aa/pa/lcffswfacts.asp> has been updated with 2020–21 P-2 data. * Special Education Assembly Bill 602 Average Daily Attendance, Statewide Rates and Factors, Out-of-Home Care, and Infant funding information is also available on the Special Education web page at www.cde.ca.gov/fg/aa/se/index.asp.
2020–21 EPA Fourth Quarter Apportionment
The 2020–21 Fourth Quarter Apportionment for the EPA has also been certified. The EPA entitlement schedule and apportionment letter are now available on the CDE’s website at www.cde.ca.gov/fg/aa/pa/epa2021.asp.
County treasurers are estimated to receive warrants for the EPA apportionment on June 24, 2021, and should advise school districts and charter schools immediately of this apportionment. Payment Schedule and Deferrals
The June payment, calculated with the P-2 Apportionment, reflects the final principal apportionment payment for the fiscal year. Payment details are available at the county level and by LEA<www.cde.ca.gov/fg/aa/pa/iassf20p2.asp>. Pursuant to Education Code 14041.5, the P-2 payment is deferred from June 2021 to July 2021. The State Controller’s Office (SCO) estimates that the P-2 payment will be issued to county treasurers on July 23, 2021. LEAs with an approved deferral exemption will see the exemption reflected in the LEA level payment schedule, and the SCO estimates that the P-2 payment for exempt LEAs will be issued to county treasurers on June 30, 2021.
Principal Apportionment Section PASE@cde.ca.gov<mailto:PASE@cde.ca.gov>

Dear School Business Officials,
Please see Escape Training opportunity below:
* Year End Closing for Fiscal Year 2020 – This webinar focuses on the step-by-step procedures for closing the fiscal year, including requisition and journal entry review, and warehouse and fixed asset physical inventory. The agenda covers rolling forward accounts, including expiration dates and general account management.
To register for this training click on the registration link below:
myfrontline.zoom.us/webinar/register/WN_1hEjrF-8Roeuoblgb3DdrQ
Thank you,
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>.

Dear School Business Professionals,
Please see the email below from the CDE regarding: Fourth Apportionment, CARES Act, ESSER I, Fiscal Year 2020–21.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
From: CDEfisc <CDEfisc@cde.ca.gov> Sent: Thursday, June 17, 2021 12:36 PM To: CDEfisc <CDEfisc@cde.ca.gov> Subject: Fourth Apportionment, CARES Act, ESSER I, Fiscal Year 2020–21
Please forward this email to all school districts and charter schools in your county. The purpose of this email is to notify you that the California Department of Education (CDE) has sent an apportionment to the State Controller’s Office for payment. This apportionment, in the amount of $302,981,941, is made from federal funds provided to the state under CARES Act, ESSER I Section 18003. Please note final allocation amounts for eligible local educational agencies have been posted. For more information about this apportionment, please visit the CDE Categorical Programs web page at CARES Act ESSER I Funding – CARES Act Funding (CA Dept of Education)<www.cde.ca.gov/fg/cr/caresact.asp>. If you have any questions regarding this apportionment, please contact Categorical Allocations and Audit Resolution Office, by email at CAAR@cde.ca.gov<mailto:CAAR@cde.ca.gov>.