Category: Reporting

Dear School Business Professionals,
The CDE has asked our office to remind you of required Stimulus Funds Reporting that is due April 15. Please find a link to the page below:
www.cde.ca.gov/fg/cr/
If you have not already done so, please ensure you submit your information for your district. Thank you for reporting your information timely.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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New SACS Web System
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CDE has released the new SACS Web-Based Financial Reporting System!
SACS Web will be used by LEAs to prepare and submit a series of required financial reports and data for the budget, interim, and unaudited actuals reporting periods. This system will replace the existing SACS desktop software beginning with the 2022-23 Adopted Budget Report.
To assist you with the transition, our office has compiled information and resources which are now available on our SBAS website: SACS Web Page<www.sbceo.org/Page/1769>
* Link to SACS Web * Training Opportunities and Materials * LEA Administrator/User Manager resources * Frequently asked Questions * SACS External Resources
! Please continue to check the website as this page will be updated as additional information becomes available.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Dear School Business Officials,
The SACS Web-based system goes live today!
The next step will be for SBCEO to set up the county administrators in the system. After that, we can begin adding your district’s designated LEA Administrator/User Managers.
If you are the district’s designated LEA Administrator/User Manager, you will receive two notifications in your email in the next day or so:
1. When SBCEO establishes your user account, you will receive an email from DONOTREPLY@SACS-CDE.ORG<mailto:REPLY@SACS-CDE.ORG> — Subject line “Confirm Link” which will prompt you to create a password. This link will expire after 24 hours. 2. When SBCEO assigns your entity and roles, you will receive another email from DONOTREPLY@SACS-CDE.ORG<mailto:REPLY@SACS-CDE.ORG> — Subject line “Your SACS System Profile Entity Roles have Changed”*
*Note if you try to log into SACS Web before your entity and roles are assigned, you will receive an error message.
A new SACS Webpage will be going live soon on our website. It includes resources that will be useful for designated LEA Administrator/User Manager. Look for an email from our office when it is published.
If you have any questions, please email Jenelle Williams at jwilliams@sbceo.org<mailto:jwilliams@sbceo.org>.
Thank you.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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SACS Web-Based Software Training Mark your Calendar: Thurs., April 21 – 8:30 to noon via zoom
See attached Registration Notice with links to registration Note: Space is limited, so be sure to sign up early!
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Dear School Business Professionals,
As shared at our last SBO Meeting, the NEW SACS Web-Based Software is going ‘live’ next week (the software must be ‘live’ before anyone can be set up in the system).
The following table shows the steps that need to be taken by the District/LEA:
Steps to prepare for the new SACS Web-Based Software Launch
Step 1: Register for the training today! Space is limited to 60 participants.
Step 2:
Set up the District/LEA Administrator – Complete the Form. Next week after the SACS software goes live, be on the lookout for an email from our office to set up the District’s/LEA’s key administrator. This will be the one person responsible for setting up everyone else in your organization.
The email will include a link to the SACS System Web Access LEA/Administrator (User/Manager) Assignment Form. The key person from the district will complete this form which will be routed to County staff who will then set up this one person in the system.
Step 3: Set up other users. After the key District/LEA Administrator is set up in the SACS System by the County Office, they will need to set up and assign roles for other users in their organization.
Step 4: Attend the Training on Thurs., April 21 from 8:30 until noon. Districts will need to have their users set up in advance of the training. If a participant attends the training and is not set up, they will not be able to join in the exercises, etc.
We are working hard to make this transition as smooth as possible. Thank you for your efforts to get this new SACS Software implementation launched for your organization.
Your cooperation is always greatly appreciated!
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Dear School Business Officials, Please see communication attached and below from the CDE for the SACS Web Transition that will occur in April. We will provide more information as it becomes available. Thank you. Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Dear County Office and School District Chief Business Officials,
CDE is providing the attached letter regarding the implementation of the Standardized Account Code Structure (SACS) Web-based Financial Reporting System (Web System). The letter contains important information about the new system, which is expected to go live on or about April 5, 2022. The letter will be posted, along with other important information regarding the new system, to the California Department of Education website in the near future. Please forward this letter to other staff within your organization who would be interested in this information. Thank you. California Department of Education School Fiscal Services Division Office of Financial Accountability and Information Services sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov> 916-322-1770

Dear School Business Officials,
Per our conversation at the SBO meeting today, please find in the email below the information to register for the SACS Web System Overview Webinar that we discussed.
We have just received this registration information to share with districts. This webinar is on Monday, March 14 from 9 to 11 a.m.
There will be formal training in April as we discussed at our SBO meeting – this is just an ‘Preview’ of the new software system.
Thank you,
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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From: Christine Davis <ChDavis@cde.ca.gov<mailto:ChDavis@cde.ca.gov>> To: Subject: March 14 SACS Web System Overview webinar information
Registration information is available for the March 14 webinar. Below is the information that ESSCO participants can forward to the LEAs.
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On Monday, March 14, 2022, from 9:00 a.m. to 11:00 a.m., staff from the CDE’s School Fiscal Services Division, Financial Accountability and Information Services office and the Fiscal Crisis and Management Assistance Team will conduct a webinar to present the new Standardized Account Code Structure (SACS) Web-based Financial Reporting System (Web System). The SACS Web System will be used by local educational agencies (LEAs) to prepare financial reports and data for submission and review to their oversight agencies and CDE for 2022-23 and after. This system is replacing the existing SACS desktop software and will also integrate the Charter School Alternative Form. This webinar is intended for LEA staff responsible for preparing, reviewing, approving and submitting SACS financial reports and data. LEAs include county offices of education, school districts, joint powers agencies, and charter schools. The webinar will focus on the following information:
* Overview of new features of the system, what isn’t changing, and system requirements * The process of setting up user accounts and assigning user roles and entities * System demonstration
Please pre-register for the webinar using the link below. ———————————————————————- ZOOM WEBINAR CONNECTION INFORMATION ———————————————————————-
You are invited to a Zoom webinar. When: Mar 14, 2022 09:00 AM Pacific Time (US and Canada) Topic: SACS Web System Overview
Register in advance for this webinar: us02web.zoom.us/webinar/register/WN_FRpOUeqBSTmLq-PV_6_NKA<nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fus02web.zoom.us%2Fwebinar%2Fregister%2FWN_FRpOUeqBSTmLq-PV_6_NKA&data=04%7C01%7Cdbrook%40vcoe.org%7Cb62ff6dd48994e15ec1e08da021af3e8%7Cad3b…>
——————————————————— TIP FOR PANELISTS AND ATTENDEES ——————————————————— To save time before the meeting, check your system to make sure it is ready to use Zoom.
* Visit the test link at zoom.us/test<nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fzoom.us%2Ftest&data=04%7C01%7Cdbrook%40vcoe.org%7Cb62ff6dd48994e15ec1e08da021af3e8%7Cad3b2ff1f54247dfa3dd93d207cd0720%7C0%7C0%7C63782461204…>. * If you experience issues, visit support.zoom.us/hc/en-us<nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.zoom.us%2Fhc%2Fen-us&data=04%7C01%7Cdbrook%40vcoe.org%7Cb62ff6dd48994e15ec1e08da021af3e8%7Cad3b2ff1f54247dfa3dd93d207cd0720%7C0%7C0…> for assistance. For those unable to attend, the webinar recording will be posted for later viewing.