Dear School Business Professionals, We have been asked to forward the following information regarding the SACS Web System.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
You are receiving this email because you are a SACS Web System user.
SACS WEB SYSTEM 2022–23 FIRST INTERIM REPORTING
The 2022–23 first interim financial reporting functionality is now available in the California Department of Education (CDE) Standardized Account Code Structure Web-based Financial Reporting System (SACS Web System) at sacs-cde.org/security/login.
NOTE: There is an exception for joint powers agency (JPA) Criteria and Standards form (Form 01CSI). See additional information below.
KNOWN ISSUES AND WORKAROUNDS
FORM 01CSI (JPAs only): There are known issues with the JPA Form 01CSI. JPA users should not complete Form 01CSI until CDE announces a system release update that includes fixes for this form. JPAs can still import a first interim data file, run technical review checks and complete other forms up to the point that Form 01CSI would be completed.
Other SACS Web System issues and available workarounds are posted in the Problems and Fixes section of News and Announcements, available on the user’s dashboard upon logging into the system. This section will be updated as additional issues arise.
Users should refer to this information prior to seeking assistance with SACS Web System issues.
LOGGING INTO THE SYSTEM
Upon logging into the system, users may receive a message that the password needs to be changed. Click on the “I forgot my password” link, then enter the user email address to generate an email that will provide a link to reset the password.
FIRST INTERIM REPORTING RESOURCES
Online help: There is online help available throughout the SACS Web System reporting screens by clicking on the help icon (question mark) located next to a screen heading.
User guide: A stand-alone SACS Web System user guide is being finalized. Users may refer to the SACS2022ALL Software User Guide, included in the SACS2022ALL desktop software used for 2021–22 unaudited actuals financial reporting, for information regarding interim financial reporting in the SACS Web System. In addition, changes to forms and other processes for the 2022–23 interim reporting period are available in the “What’s New” section of that user guide.
To download the SACS2022ALL software, please visit the CDE Financial Reporting Software web page at www.cde.ca.gov/fg/sf/fr/ and follow the posted instructions. The user guide and financial reporting calendars will be copied to the subdirectory C:\SACS2022ALL\Calendars and Manuals.
Financial reporting calendars: The financial reporting and fiscal oversight calendars are available on the CDE Fiscal Calendars web page at www.cde.ca.gov/re/ca/fc/. Alternatively, the financial reporting calendars are included in the SACS2022ALL desktop software, as noted above.
SACS validation tables: The SACS Web System is updated with the most recent validation tables, dated September 19, 2022, which are the same as those posted to the CDE SACS Valid Codes and Combinations web page at www.cde.ca.gov/fg/ac/ac/validcodes.asp.
To receive an email notification each time the validation tables are updated, please send a blank email message to join-sacs-update@mlist.cde.ca.gov<mailto:join-sacs-update@mlist.cde.ca.gov>.
CHARTER SCHOOL INTERIM PERIOD REPORTING
Only charter schools that use SACS will be able to utilize the SACS Web System first interim financial reporting functionality. There is no charter school alternative form available in the SACS Web System for the 2022–23 interim reporting periods. Charter schools should discuss with their authorizing agency the format to be used to submit interim financial reports.
NOTE REGARDING 2022–23 AND FUTURE REPORTING PERIODS
Financial reports for 2022–23 and subsequent years will be prepared using the SACS Web System. Additional information regarding the SACS Web System is available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/. The SACS desktop software will no longer be published.
If you have questions regarding the SACS Web System, please contact the CDE by email at sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>.
Sincerely,
California Department of Education
School Fiscal Services Division
Office of Financial Accountability and Information Services
sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
You are receiving this email because you are a SACS Web System user.
SACS WEB SYSTEM 2022–23 FIRST INTERIM REPORTING
The 2022–23 first interim financial reporting functionality is now available in the California Department of Education (CDE) Standardized Account Code Structure Web-based Financial Reporting System (SACS Web System) at sacs-cde.org/security/login.
NOTE: There is an exception for joint powers agency (JPA) Criteria and Standards form (Form 01CSI). See additional information below.
KNOWN ISSUES AND WORKAROUNDS
FORM 01CSI (JPAs only): There are known issues with the JPA Form 01CSI. JPA users should not complete Form 01CSI until CDE announces a system release update that includes fixes for this form. JPAs can still import a first interim data file, run technical review checks and complete other forms up to the point that Form 01CSI would be completed.
Other SACS Web System issues and available workarounds are posted in the Problems and Fixes section of News and Announcements, available on the user’s dashboard upon logging into the system. This section will be updated as additional issues arise.
Users should refer to this information prior to seeking assistance with SACS Web System issues.
LOGGING INTO THE SYSTEM
Upon logging into the system, users may receive a message that the password needs to be changed. Click on the “I forgot my password” link, then enter the user email address to generate an email that will provide a link to reset the password.
FIRST INTERIM REPORTING RESOURCES
Online help: There is online help available throughout the SACS Web System reporting screens by clicking on the help icon (question mark) located next to a screen heading.
User guide: A stand-alone SACS Web System user guide is being finalized. Users may refer to the SACS2022ALL Software User Guide, included in the SACS2022ALL desktop software used for 2021–22 unaudited actuals financial reporting, for information regarding interim financial reporting in the SACS Web System. In addition, changes to forms and other processes for the 2022–23 interim reporting period are available in the “What’s New” section of that user guide.
To download the SACS2022ALL software, please visit the CDE Financial Reporting Software web page at www.cde.ca.gov/fg/sf/fr/ and follow the posted instructions. The user guide and financial reporting calendars will be copied to the subdirectory C:\SACS2022ALL\Calendars and Manuals.
Financial reporting calendars: The financial reporting and fiscal oversight calendars are available on the CDE Fiscal Calendars web page at www.cde.ca.gov/re/ca/fc/. Alternatively, the financial reporting calendars are included in the SACS2022ALL desktop software, as noted above.
SACS validation tables: The SACS Web System is updated with the most recent validation tables, dated September 19, 2022, which are the same as those posted to the CDE SACS Valid Codes and Combinations web page at www.cde.ca.gov/fg/ac/ac/validcodes.asp.
To receive an email notification each time the validation tables are updated, please send a blank email message to join-sacs-update@mlist.cde.ca.gov<mailto:join-sacs-update@mlist.cde.ca.gov>.
CHARTER SCHOOL INTERIM PERIOD REPORTING
Only charter schools that use SACS will be able to utilize the SACS Web System first interim financial reporting functionality. There is no charter school alternative form available in the SACS Web System for the 2022–23 interim reporting periods. Charter schools should discuss with their authorizing agency the format to be used to submit interim financial reports.
NOTE REGARDING 2022–23 AND FUTURE REPORTING PERIODS
Financial reports for 2022–23 and subsequent years will be prepared using the SACS Web System. Additional information regarding the SACS Web System is available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/. The SACS desktop software will no longer be published.
If you have questions regarding the SACS Web System, please contact the CDE by email at sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>.
Sincerely,
California Department of Education
School Fiscal Services Division
Office of Financial Accountability and Information Services
sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>