[Text, calendar Description automatically generated] The Year-End Close webpage<www.sbceo.org/domain/293> is available with the SBAS Year-End Close Calendar<sbas.sbceo.org/Escape/FiscalYearEndCloseCalendar20232024.pdf>, Checklist<sbas.sbceo.org/Escape/DistrictYECloseCheckList2024.pdf> and a variety of other materials to assist you. It is our intent to expand this page to include additional resources in the future, so please continue to check back for updates.
* Survey – Due July 26th We are requesting districts to complete a brief Year-End Close Planning survey<forms.office.com/r/gu1xd1Tqhb> to indicate the date the Unaudited Actuals Report will be going to the board. * Year-End Close Checklist – When completed, please use the File Upload<sbas.sbceo.org/docs/fileuploads.shtml> function on the SBAS website to upload a copy of the completed checklist<sbas.sbceo.org/Escape/DistrictYECloseCheckList2024.pdf> along with all the listed reports to SBAS for review and processing. * Year-End Close Manual – We have continued developing a district Year-End Close Manual<sbas.sbceo.org/Escape/DistrictFiscalYearEndCloseManual202324.pdf> to assist you with the closing process. A draft of the manual can be accessed from the webpage<sbasweb.sbceo.org/finance/year-end-close> in the Toolbox section and will be expanded upon in future years. * Soft Close – Due August 30th – The soft close provides a window of opportunity for our staff to review the submission documents, checking for errors and omissions as a service to our districts, and notify districts of any necessary changes prior to completion of the Unaudited Actuals. This preview helps mitigate potential errors when completing Unaudited Actuals in SACS and ensures a smooth close of the prior year general ledger in Escape. * Unaudited Actuals Report – Due Sept. 15* (board approved) * Due dates are established in law unless otherwise noted. In accordance with Government Code (GC) 6700, GC 6707, and GC 6803, if the due date falls on a Saturday, Sunday, or holiday, the reporting date shall be the following workday. Unless stated otherwise, “days” means calendar days. It is our goal to make this process as smooth and efficient as possible. If you have any questions, please contact our Finance Team: Daisy Lazaer, Financial Analyst; 805-964-4711 x5295 Chris Rhodes, Financial Analyst; 805-964-4711 x5226 Alejandro Baeza, Finance Systems Supervisor; 805-964-4711 x5372
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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