Dear School Business Professionals,
Based on feedback received at our last SBO Meeting, we will no longer be forwarding communications from listservs that districts can subscribe to directly. This will help eliminate duplicate emails and minimize the volume of messages received from SBASCommunications.
Therefore, please subscribe to the CDE / U.S. Department of Education Relief Funds listserv to be notified when new information is available by sending a blank email message to: join-edrelieffunds@mlist.cde.ca.gov<mailto:join-edrelieffunds@mlist.cde.ca.gov>
Please see information below about the reporting requirements for CARES Act Cycle 4 Reporting. Note: This is the last email that we will forward from this listserv.
Thank you.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
From: ED Relief Funds <EDReliefFunds@cde.ca.gov<mailto:EDReliefFunds@cde.ca.gov>> Sent: Tuesday, March 16, 2021 11:45 AM To: Nicole Evenson <nevenson@sbceo.org<mailto:nevenson@sbceo.org>> Subject: CARES Act Cycle 4 Reporting
March 16, 2021
Dear Coronavirus Aid, Relief, and Economic Security Act (CARES Act) Recipients,
This letter is to inform you that the next reporting cycle for CARES Act funds will be available beginning March 22 and closing April 5, 2021, at 12:00 PM, and will require local educational agencies (LEAs) to report on all CARES Act funding sources. This reporting cycle reflects expenditures incurred from January 1 to March 31, 2021.
LEAs that received any of the CARES Act funding sources below are expected to report on the use of funds for the period listed by the April 5, 2021, at 12:00PM reporting deadline. General Information about the CARES Act, including Reporting Requirements, is available on the Federal Stimulus Funding website at: www.cde.ca.gov/fg/cr/index.asp. To submit expenditure reports, you will login using the same password as previous CARES Act reporting here: www3.cde.ca.gov/caresactreporting/
Learning Loss Mitigation Funding (LLMF)
An LEA’s allocation for LLMF is comprised of funding from three different sources: Coronavirus Relief (CR) Funds, General Fund (GF), and the Governor’s Emergency Education Relief I (GEER I) Fund. LEAs will need to report on the use of funds for each funding source.
* CR Funds, Resource Code 3220: Reporting Period December 31, 2020 – March 31, 2021 * GEER I Fund, Resource Code 3215: Reporting Period January 1, 2021 – March 31, 2021 * GF, Resource Code 7420: Reporting Period January 1, 2021 – March 31, 2021
For this reporting cycle, LEAs can make corrections to previous reporting cycles (expenditures from March 1 – December 30, 2020) by making negative adjustments in their Cycle 4 reporting. The expenditures reported in Cycle 4 should reflect funds spent from December 31 – March 31, 2021, and any adjustments from Cycles 1, 2, and 3. This includes adjustments where LEAs reported expenditures in Category 10 (Items not listed as allowable) that more appropriately fit into one of the predefined, allowable categories. The CDE help page (www.cde.ca.gov/fg/cr/reportinghelp.asp) includes guidance regarding Category 10.
Additionally, Cycle 4 will require LEAs to certify that they will expend funds by May 31, 2021, as required by Assembly Bill 86 (Chapter 10, Statutes of 2021). Please note that May 31, 2021, is the deadline to expend all of the CR Funds, and any unspent funds after that date will be reverted to the Department of Finance. The only exception to this will be for goods/services that were ordered and expected to be received by the May 31, 2021, deadline, but there are unanticipated delays due to supply chain interruptions beyond the control of the LEA. In these circumstances, LEAs may use CR Fund to pay for goods within 90 days of receipt.
Lastly, the CDE’s frequently asked questions (FAQ) page has been updated to include information on the $500 per student presumption. Please visit CDE’s LLMF FAQs page at www.cde.ca.gov/fg/cr/llmffaqs.asp for more information.
Information on allocations, FAQs, allowable uses, and more is available on the LLMF web page at: www.cde.ca.gov/fg/cr/learningloss.asp.
Elementary and Secondary School Emergency Relief (ESSER)
LEAs will also be required to report on Cycle 3 of the ESSER I Fund (under the CARES Act). This reporting cycle does not require LEAs to report on ESSER II as allocated through the Coronavirus Response and Relief Supplemental Appropriations Act or ESSER III under the American Rescue Plan Act of 2021, which was signed into law on March 11, 2021. CDE will provide details soon regarding reporting for ESSER II and ESSER III. Currently, ESSER II preliminary allocations can be found at: www.cde.ca.gov/fg/aa/ca/esserfii.asp
* ESSER I, Resource Code 3210: Reporting Period January 1, 2021 – March 31, 2021
Information on allocations, FAQs, allowable uses, and more is available on the CARES Act ESSER I web page at: www.cde.ca.gov/fg/cr/caresact.asp.
Cycle 3 expenditure reporting of GEER I funding under LLMF and ESSER I will determine an LEA’s future apportionment of these funds.
The CARES Act Quarterly Reporting Help Page, which can be located at: www.cde.ca.gov/fg/cr/reportinghelp.asp, explains each section of the quarterly report and gives guidance on how to report, detailed instructions, and information on various categories in the report.
Should you have any questions about the CARES Act reporting or other federal stimulus questions, please send those via email to EDReliefFunds@cde.ca.gov<mailto:EdReliefFunds@cde.ca.gov>.
Sincerely,
The CDE Federal Stimulus Team
