Posts

Posted on

Please Complete – Annual Financial Audit Contract

Annual Financial Audit Contract
LEAs are required by EC 41020 to file annual financial audit contracts for the 2024-25 fiscal year with our office by Apr. 1.
To file your audit contract, please complete the Auditor Selection Form<sbas.sbceo.org/docs/auditorselection.html> or Charter School Auditor Selection Form<sbas.sbceo.org/docs/charterauditorselection.html> and attach a copy of your LEA’s current audit contract. The completed form and a board approved signed contract must be submitted each year, even if the LEA has a multi-year agreement.
Please refer to the SBAS Audit Webpage<sbasweb.sbceo.org/reporting/audit> for access to audit forms and additional information regarding audit contracts, including auditor rotation requirements and required audit provisions.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
Posted on

REMINDER: SBAS-Closed for Lincoln Day & President’s Day

As a reminder all SBCEO offices including SBAS will be closed on Friday, February 14th and Monday, February 17th in observance of the Lincoln Day and Presidents’ Day Holidays.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our website: www.sbceo.org/sbas<www.sbceo.org/sbas>
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
Posted on

Attendance Reporting Reminder – CALPADS and Prior Year Corrections DUE FEBRUARY 24

Attendance Reporting Reminder: All Adjustments to CALPADS Data and Other Prior Year Corrections are due to our office no later than Monday, Feb. 24, 2025.
The PADC Web Application<pas.cde.ca.gov/> is now available for reporting prior year corrections.
All prior period corrections to reports of attendance must be submitted to the California Department of Education (CDE) by Monday, March 3, 2025 to be included with the Second Principal (P-2) Apportionment. Since these corrections require certification by our office, SBAS must receive them by Monday, Feb. 24, 2025 to allow time for review and processing. The corrections may not be reflected in the 2024-25 P-2 Apportionment if your district’s revised report data does not reach SBAS by the due date.
Prior year corrections include:
* Audit Adjustments to California Longitudinal Pupil Achievement Data System (CALPADS) Data * For all local educational agencies (LEAs), an auditor’s letter of concurrence is required for all changes except a decrease in unduplicated pupil count. * Prior Year Corrections other than Audit Adjustments to CALPADS data * Corrections to data must be submitted in the Principal Apportionment Data Collection (PADC) Web Application. * For corrections to FY 2021-22 and prior contact the Principal Apportionment office for a special request at PASE@cde.ca.gov<mailto:PASE@cde.ca.gov>. * For FY 2022-23, increases in ADA and ADA movement between grade spans must be supported by an audit finding or auditor letter of concurrence.
For information on how to submit prior year corrections for 2022-23 and later, as well as how to enter data in the Audit Adjustments to CALPADS Data entry screen, please refer to the PADC User Manual on the CDE’s PADC web page located here<www.cde.ca.gov/fg/aa/pa/documents/padcmanual2425v1.docx>. Additional attendance information can be found on the Attendance Reporting<sbasweb.sbceo.org/attendance/attendance-reporting> webpage.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our website: www.sbceo.org/sbas<www.sbceo.org/sbas>
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
Posted on

Second Interim Budget Report

Second Interim Budget<www.sbceo.org/Page/1704> – Updated information has been posted on our SBAS website.
Education Code requires districts to submit a Second Interim report to our office, which reflects the financial and budgetary status of the district for the period ending Jan. 31. The Second Interim Report must be approved by the district board no later than 45 days after the close of the report period, which is Mar. 17. The information you will need to complete your Second Interim Budget is available on the SBAS Interim Reports Webpage<sbasweb.sbceo.org/reporting/interim-reports>. Please continue to check the website as resources, like the Common Message, will be posted once information becomes available.
Reminder: Immediately following board approval, please route the budget in SACS by ‘Promoting to COE for Review’ and upload supporting documents using our SBAS Uploads<sbas.sbceo.org/docs/fileuploads.shtml> webpage. Refer to our Interim Budget Submission Checklist<sbas.sbceo.org/Escape/Submissionchecklistrevisedadad.pdf> for detailed instructions.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
Posted on

1099 (NEC & MISC) Corrections

1099 (NEC and Misc) Corrections _________________________________________________
Following a regulatory mandate by the IRS, all 1099 corrections are required to be submitted electronically. Prior, paper corrections were mailed to the IRS via the USPS. Going forward, all corrections will be submitted electronically to the IRS by SBAS staff.
To allow for this, Frontline/Escape has developed the 1099 correction feature in Web (Online6). Web is an extension of Desktop (Online5) which has been utilized for this mandate. We in SBAS are here to facilitate districts’ transition to Web for this purpose.
SBAS requests that each district appoints at least one staff member to facilitate 1099 corrections. Districts with higher volume or need backup for this duty may appoint more than one. Please visit our Request Form to enlist the staff that will be involved. Throughout the setup process, SBAS will contact the staff member(s) chosen to be instructed on how to complete a 1099 correction in Web. This will involve a new Escape platform with similar attributes. There will be a new Escape app within the Citrix environment to utilize. SBAS will give instructions for setting up a password for access to and screenshots of the 1099 Web module.
We would like to have users familiar with the use of Web prior to any necessary 1099 corrections.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Posted on

CalPERS Pay Rate Reporting for Classified School Members

Attached is the updated CalPERS Pay Rate Reporting for Classified School Members circular letter.
The purpose of this circular letter is to inform school employers on compliant pay rate reporting for classified school members and increase awareness of how misreported pay rates cause inaccurate service credit accrual and inaccurate retirement benefits.
This circular letter supersedes and replaces the information related to Payrate Reporting for Classified School Members in 200-014-24 published on March 8, 2024.
CalPERS Circular Letters are located at www.calpers.ca.gov/page/employers/policies-and-procedures/circular-letters
Questions related to CalPERS FTE pay rate compliance and reporting can be emailed to the Employer Account Management Division – Audit Compliance and Resolution Unit at MOU_Review@calpers.ca.gov<mailto:MOU_Review@calpers.ca.gov>.
Regards, School Business Advisory Services Team Santa Barbara County Education Office www.sbceo.org/sbas<www.sbceo.org/sbas>
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

pdf icon Pay-Rate-Reporting-for-Classified-School-Members-CalPERS.pdf
Proudly powered by WordPress