Category: Attendance

Attendance Reporting Reminder: P-1 Attendance Reports must be certified by the district no later than Wednesday, January 8, 2025.
The Principal Apportionment Data Collection (PADC) Web Application<pas.cde.ca.gov/> is now available for reporting 2024-25 First Principal Apportionment (P-1) data on the California Department of Education (CDE).
The following 2024-25 P-1 data is due by Wednesday, January 8, 2025:
* Attendance * Necessary Small School * Adults in Correctional Facilities * Special Education Local Plan Area Average Daily Attendance Allocation * Special Education Tax Allocation * Infant Funding * Charter School Physical Location * Transfer of Funds Alternative Rate Option
Resources for data reporting and certification are posted on the PADC webpage<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4> under the Data Collection tab.
The PADC User Manual<www.cde.ca.gov/fg/aa/pa/documents/padcmanual2425v1.docx> (v 2024-25 1.0) may be used in reporting data for the above-mentioned data entry screens.
A complete list of PADC due dates for 2024-25 is available here<www.cde.ca.gov/fg/sf/pa/padcduedates2425.asp>. Also, the 2024-25 Principal Apportionment Calendar of Key Deadlines is available here<www.cde.ca.gov/fg/aa/pa/padeadlines2425.asp>.
* An updated version of the PADC Web-based application was released on November 5, 2024. Users may experience the following new features: * Improved processing speed * A “Show All / Print” button has been added to allow for the printing of all tabs and records of each data entry screen. * Minor cosmetic and layout changes
Reminders:
* Read the User Manual thoroughly for step-by-step instructions and tips for specific data entry screens. * Make sure to save all data before navigating to the next record or tab within a data entry screen; verify all data saved correctly before validation and data certification. * If the system generates a blank page, do not refresh the browser. Instead, close the application and re-open it to continue. * If you experience technical difficulties, please call, or email the Principal Apportionment Section at 916-324-4541 or PADC@cde.ca.gov<mailto:PADC@cde.ca.gov>. * Prior year corrections (fiscal year 2020-21 and prior) should continue to be submitted through the PADC desktop software for each applicable year. The desktop software<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4> can be downloaded from the PADC webpage.
Questions about the deadlines or data submittals that are not addressed through the resources listed above should be directed by phone or email to the Principal Apportionment Section at the contact information below:
Principal Apportionment Section 916-324-4541
PASE@cde.ca.gov<mailto:PASE@cde.ca.gov>
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. Visit our website: www.sbceo.org/sbas<www.sbceo.org/sbas> To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Attendance Reporting Reminder: The FY 2024–25 Charter 20 Day data (submitted online) and the signed certification (emailed PDF file) are both due to our office no later than Thursday, October 24, 2024.
All FY 2024–25 Charter 20 Day data to report must be submitted to the California Department of Education (CDE) by Thursday, October 31, 2024. Since these corrections require certification by our office, SBAS must receive them by Thursday, October 24, 2024 to allow time for review and processing.
CHARTER 20 DAY REPORT The fiscal year (FY) 2024–25 Charter 20 Day report, managed by the California Department of Education’s (CDE) School Fiscal Services Division, is now available on the CDE Charter 20 Day, FY 2024–25, web page at www.cde.ca.gov/fg/aa/pa/csfunding.asp?tabsection=2#charter20day. Pursuant to Education Code (EC) sections 47652 and 43505, a charter school that is new in FY 2024–25, and that received advance funding in September based on estimated enrollment data reported in the Pupil Estimates for New or Significantly Expanding Charters (PENSEC) report, shall report to the CDE its attendance as of the 20th day of student instruction via the Charter 20 Day report web-based application. This data allows the department to adjust the amount of the charter school’s state aid Principal Apportionment special advances for Local Control Funding Formula (LCFF) and Education Protection Account (EPA). Payment of the adjusted LCFF State Aid Charter School Special Advance and second quarter EPA State Aid apportionments usually occurs in late December.
INSTRUCTIONS In addition to the following information, detailed Charter 20 Day Instructions are available at: www.cde.ca.gov/fg/aa/pa/charter20dayinstr.asp.
WHO SHOULD SUBMIT Pursuant to EC Section 47652, a Charter 20 Day report is required of charters that submitted a 2024–25 Pupil Estimates for New or Significantly Expanding Charters (PENSEC) report under one of the following criteria:
* New charter schools in their first year of operation that commence instruction by September 30th, 2024. A charter is usually also considered new for LCFF and EPA funding if it is operating under a new charter number. * Continuing charter schools that are expanding to add one or more grade levels in FY 2024–25. If you wish to file the Charter 20 Day report but did not file the 2024–25 PENSEC, you may do so, but the charter school may need to be added to the Charter 20 Day software first (see QUESTIONS below).
FILING DEADLINES The FY 2024–25 Charter 20 Day data (submitted online) and the signed certification (emailed PDF file) are both due to the CDE by October 31, 2024. Certifications are considered complete only when they are fully signed by all parties with original, “wet” signatures. Be sure to allow time for all levels (e.g., charter, school district, county office of education) to review the data, sign, and submit the certification to the CDE by the deadline. Data or fully signed certifications received after the deadline may cause the charter school to wait until a later apportionment to receive state aid funding based on actual attendance data. PIN A personal identification number (PIN) is required to logon to the Charter 20 Day report. Use the same PIN as was provided to your charter school for use with the PENSEC report.
QUESTIONS Please send questions about the Charter 20 Day report, including if you need a PIN or wish to be added to the list of charters that may access the software, to csspecialadvance@cde.ca.gov<mailto:csspecialadvance@cde.ca.gov> and include your charter name, number, and 14-digit county-district-school (CDS) code. Note that requests to be added to the Charter 20 Day list must be received by the CDE no later than October 25, 2024. California Department of Education School Fiscal Services Division 916-324-4541
Additional attendance information can be found on the Attendance Reporting<sbasweb.sbceo.org/attendance/attendance-reporting> webpage.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Attendance Reporting Reminder: The FY 2024–25 Charter 20 Day data (submitted online) and the signed certification (emailed PDF file) are both due to our office no later than Thursday, October 24, 2024.
All FY 2024–25 Charter 20 Day data to report must be submitted to the California Department of Education (CDE) by Thursday, October 31, 2024. Since these corrections require certification by our office, SBAS must receive them by Thursday, October 24, 2024 to allow time for review and processing.
CHARTER 20 DAY REPORT The fiscal year (FY) 2024–25 Charter 20 Day report, managed by the California Department of Education’s (CDE) School Fiscal Services Division, is now available on the CDE Charter 20 Day, FY 2024–25, web page at www.cde.ca.gov/fg/aa/pa/csfunding.asp?tabsection=2#charter20day. Pursuant to Education Code (EC) sections 47652 and 43505, a charter school that is new in FY 2024–25, and that received advance funding in September based on estimated enrollment data reported in the Pupil Estimates for New or Significantly Expanding Charters (PENSEC) report, shall report to the CDE its attendance as of the 20th day of student instruction via the Charter 20 Day report web-based application. This data allows the department to adjust the amount of the charter school’s state aid Principal Apportionment special advances for Local Control Funding Formula (LCFF) and Education Protection Account (EPA). Payment of the adjusted LCFF State Aid Charter School Special Advance and second quarter EPA State Aid apportionments usually occurs in late December.
INSTRUCTIONS In addition to the following information, detailed Charter 20 Day Instructions are available at: www.cde.ca.gov/fg/aa/pa/charter20dayinstr.asp.
WHO SHOULD SUBMIT Pursuant to EC Section 47652, a Charter 20 Day report is required of charters that submitted a 2024–25 Pupil Estimates for New or Significantly Expanding Charters (PENSEC) report under one of the following criteria:
* New charter schools in their first year of operation that commence instruction by September 30th, 2024. A charter is usually also considered new for LCFF and EPA funding if it is operating under a new charter number. * Continuing charter schools that are expanding to add one or more grade levels in FY 2024–25. If you wish to file the Charter 20 Day report but did not file the 2024–25 PENSEC, you may do so, but the charter school may need to be added to the Charter 20 Day software first (see QUESTIONS below).
FILING DEADLINES The FY 2024–25 Charter 20 Day data (submitted online) and the signed certification (emailed PDF file) are both due to the CDE by October 31, 2024. Certifications are considered complete only when they are fully signed by all parties with original, “wet” signatures. Be sure to allow time for all levels (e.g., charter, school district, county office of education) to review the data, sign, and submit the certification to the CDE by the deadline. Data or fully signed certifications received after the deadline may cause the charter school to wait until a later apportionment to receive state aid funding based on actual attendance data. PIN A personal identification number (PIN) is required to logon to the Charter 20 Day report. Use the same PIN as was provided to your charter school for use with the PENSEC report.
QUESTIONS Please send questions about the Charter 20 Day report, including if you need a PIN or wish to be added to the list of charters that may access the software, to csspecialadvance@cde.ca.gov<mailto:csspecialadvance@cde.ca.gov> and include your charter name, number, and 14-digit county-district-school (CDS) code. Note that requests to be added to the Charter 20 Day list must be received by the CDE no later than October 25, 2024. California Department of Education School Fiscal Services Division 916-324-4541
Additional attendance information can be found on the Attendance Reporting<sbasweb.sbceo.org/attendance/attendance-reporting> webpage.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Attendance Reporting Reminder: All Audit Adjustments to CALPADS Data and Other Prior Year Corrections are due to our office no later than Tuesday, September 24, 2024.
All prior period corrections to reports of attendance must be submitted to the California Department of Education (CDE) by Tuesday, October 1, 2024 to be included with the 2024-25 First Principal (P-1) Apportionment. Since these corrections require certification by our office, SBAS must receive them by Tuesday, September 24, 2024, to allow time for review and processing. The corrections may not be reflected in the 2024-25 P-1 Apportionment if your district’s revised report date does not reach SBAS by the due date.
Prior year corrections include:
* Audit Adjustments to California Longitudinal Pupil Achievement Data System (CALPADS) Data * For all local educational agencies (LEAs), an auditor’s letter of concurrence is required for all changes except a decrease in unduplicated pupil count. * Prior Year Corrections other than Audit Adjustments to CALPADS data * Corrections to data in the Principal Apportionment Data Collection (PADC) Web Application is only applicable to data reported in fiscal year (FY) 2021-22 and after. Corrections to FY 2020-21 and prior must be done using the PADC desktop software, available for download on the PADC web page located at www.cde.ca.gov/fg/sf/pa/. * For FYs 2021-22 and prior, average daily attendance (ADA) corrections must be greater than +/- 1 ADA in order to be processed. * For FYs 2022-23 and prior, increases in ADA and ADA movement between grade spans must be supported by an audit finding or auditor letter of concurrence. * Corrections for FYs 2019-20 and prior will be accepted only if the correction is the result of an audit exception as described in Education Code Section 41341(a)(2). Additionally, CDE’s authority to spend funds appropriated in the budget act expires after three years. Thus, any increases to claims for programs funded through budget acts prior to the Budget Act of 2022 (FY 2022-23) may not be funded.
For information on how to submit prior year corrections for 2021-22 and later, as well as how to enter data in the Audit Adjustments to CALPADS Data entry screen, please refer to the PADC User Manual on CDE’s PADC web page at www.cde.ca.gov/fg/aa/pa/documents/padcmanual2324v1.docx.
For information on how to submit corrections for years prior to 2021-22, please refer to the Data Reporting Instructions Manual for the PADC desktop software at the following link: www.cde.ca.gov/fg/sf/pa/. Additional attendance information can be found on the Attendance Reporting<sbasweb.sbceo.org/attendance/attendance-reporting> webpage.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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[Attendance | Reynolds School District – Oregon]Dear School Business Professionals and Attendance Professionals,
In order to assist each district in planning for the new fiscal year (2024-25) we have updated our SBAS Attendance website with the new 2024-25 Attendance Reporting Calendar.<sbasweb.sbceo.org/attendance/2425attendancecalendarpdf>
If you have any questions, please contact Alejandro Baeza (805) 964-4711 ext. 5372.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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[A picture containing text, electronics, computer, displayDescription automatically generated]Attendance Reporting Reminder: P-Annual Attendance Reports must be certified by the district no later than Monday, July 8, 2024.
The Principal Apportionment Data Collection (PADC) Web Application<pas.cde.ca.gov/> is now available for reporting 2023-24 Annual Principal Apportionment data.
The following 2023-24 Annual data is due:
* Attendance * Necessary Small School * Adults in Correctional Facilities * Special Education Local Plan Area (SELPA) Average Daily Attendance Allocation * Infant Funding * Audit Adjustments to CALPADS Data Additionally, the system is open for prior year corrections (PYC) data for the 2023-24 P-2, 2022-23 P-2, and 2022-23 Annual reporting periods. All PYC are due to SBAS by Tuesday, September 24, 2024. Please be sure to select one of the following from the drop down when reporting data corrections:
* 2023-24 P-2 Correction for AN * 2022-23 P-2 Correction for AN R2 * 2022-23 AN Correction for AN R2
To report PYC data for 2021-22, please email CDE at PADC@cde.ca.gov<mailto:PADC@cde.ca.gov> for information on how to submit the data.
Resources for data reporting and certification are posted on the PADC website under the Data Collection tab<www.cde.ca.gov/fg/aa/pa/index.asp?tabsection=4>.
The PADC User Manual (v 2023-24 1.00)<www.cde.ca.gov/fg/aa/pa/documents/padcmanual2324v1.docx> may be used in reporting data for the above-mentioned data entry screens for 2023-24.
The SBAS 2024-25 Attendance Reporting Calendar will be updated once CDE provides dates which is anticipated by the end of June.
Reminders:
* Read the User Manual thoroughly for step-by-step instructions and tips for specific data entry screens. * Make sure to save all data before navigating to the next record or tab within a data entry screen; verify all data saved correctly before validation and data certification. * If the system generates a blank page, do not refresh the browser. Instead, close the application and re-open it to continue. * If you experience technical difficulties, please call, or email the Principal Apportionment Section at 916-324-4541 or PADC@cde.ca.gov<mailto:PADC@cde.ca.gov>. * Prior year corrections (fiscal year 2020-21 and prior) should continue to be submitted through the PADC desktop software for each applicable year. The desktop software can be downloaded from the PADC web page<www.cde.ca.gov/fg/sf/pa/>.
Questions that are not addressed through the resources listed above should be directed by phone or email to the Principal Apportionment Section at the contact information below: Principal Apportionment Section 916-324-4541 PASE@cde.ca.gov<mailto:PASE@cde.ca.gov> Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our website: www.sbceo.org/sbas<www.sbceo.org/sbas>
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