Attendance Reporting Reminder: All Audit Adjustments to CALPADS Data and Other Prior Year Corrections are due to our office no later than Friday, September 29, 2023.All prior period corrections to reports of attendance must be submitted to the California Department of Education (CDE) by Monday, October 2, 2023 to be included with the 2023-24 First Principal (P-1) Apportionment. Since these corrections require certification by our office, SBAS must receive them by Friday, September 29, 2023 to allow time for review and processing. The corrections may not be reflected in the 2023-24 P-1 Apportionment if your district’s revised report date does not reach SBAS by the due date.
Prior year corrections include:
* Audit Adjustments to California Longitudinal Pupil Achievement Data System (CALPADS) Data * For all local educational agencies (LEAs), an auditor’s letter of concurrence is required for all changes except a decrease in unduplicated pupil count. * Prior Year Corrections other than Audit Adjustments to CALPADS data * Corrections to data in the Principal Apportionment Data Collection (PADC) Web Application is only applicable to data reported in fiscal year (FY) 2021-22 and after. Corrections to FY 2020-21 and prior must be done using the PADC desktop software, available for download on the PADC web page located at www.cde.ca.gov/fg/sf/pa/. * For FYs 2020-21 and prior, average daily attendance (ADA) corrections must be greater than +/- 1 ADA in order to be processed. * For FYs 2021-22 and prior, increases in ADA and ADA movement between grade spans must be supported by an audit finding or auditor letter of concurrence. * Corrections for FYs 2018-19 and prior will be accepted only if the correction is the result of an audit exception as described in Education Code Section 41341(a)(2). Additionally, CDE’s authority to spend funds appropriated in the budget act expires after three years. Thus, any increases to claims for programs funded through budget acts prior to the Budget Act of 2021 (FY 2021-22) may not be funded.
For information on how to submit prior year corrections for 2021-22 and later, as well as how to enter data in the Audit Adjustments to CALPADS Data entry screen, please refer to the PADC User Manual on CDE’s PADC web page at www.cde.ca.gov/fg/sf/pa/documents/padcmanual2223v1.docx.
For information on how to submit corrections for years prior to 2021-22, please refer to the Data Reporting Instructions Manual for the PADC desktop software at the following link: www.cde.ca.gov/fg/sf/pa/. Additional attendance information can be found on the Attendance Reporting<sbasweb.sbceo.org/attendance/attendance-reporting> webpage.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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