Hello,
Please see the communication below from the CDE regarding an issue identified in the SACS2021 Budget software. If you have any questions, please contact your District Financial Advisor.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
From: bounce-1765492-79731@mlist.cde.ca.gov <bounce-1765492-79731@mlist.cde.ca.gov> On Behalf Of SACSINFO Sent: Tuesday, June 22, 2021 9:02 AM To: sacswork <sacswork@sbceo.org> Subject: [sacs-update] Problem Identified in SACS2021 Budget Software
In an effort to reach as many SACS software users as possible, this message is being sent to our “sacs-update” mailing list, which is typically sent an email notification each time the SACS validation tables are updated.
Incorrect Calculation of the Total Budgeted Expenditures and Other Financing Uses in Criteria and Standards, Criterion 7, Facilities Maintenance
Users Affected: Districts only, Budget Reporting Period only. This problem only affects districts that have budgeted expenditures (objects 1000-7999) in resource codes 3210, 3215, 3220, 5316, 7027, 7420, and 7690 in funds other than Fund 01 (e.g. 09, 13, 61, 62, etc.).
Problem: Form 01CS, Criterion 7: Facilities Maintenance, Line 2a Cell, Calculating the Total “Budgeted Expenditures and Other Financing Uses” in Fund 01
This cell should exclude the budgeted expenditures in resource codes 3210, 3215, 3220, 5316, 7027, 7420, and 7690 in Fund 01 only; however, the exclusion incorrectly deducts budgeted expenditures for those resource codes in other funds, which reduces the overall total Fund 01 budgeted expenditures in line 2a. With the reduced total Fund 01 budgeted expenditures in line 2a, the three percent required minimum contribution will be calculated incorrectly. As such, if a district has budgeted expenditures for those resource codes in other funds (e.g. 09, 13, 61, 62, etc.) besides Fund 01, the three percent required minimum contribution will be calculated incorrectly due to the reduced budgeted expenditures in line 2a.
Workaround: Districts should manually calculate the total Fund 01 budgeted expenditures excluding only the amounts associated with the relevant resource codes in Fund 01. Then, multiply the correct total budgeted expenditures amount by three percent to determine the correct required contribution to the Ongoing and Major Maintenance Account, Resource 8150. Districts should contribute the minimum contribution amount to Resource 8150.
If a district does not make the corrections at budget period, then the required minimum contribution can be corrected at First Interim reporting period. At First Interim, the Required Minimum Contribution cell is unlocked and can be overwritten. The district can manually calculate the Fund 01 budgeted expenditures excluding the resource codes in Fund 01 and the three percent minimum contribution. In the Required Minimum Contribution cell, enter the correct required minimum contribution amount.
We apologize for any inconvenience this problem may have caused. Please distribute this information to the appropriate county office staff. If you have any questions regarding this information or the SACS software in general, please send an e-mail to sacsinfo@cde.ca.gov<mailto:sacsinfo@cde.ca.gov>.
California Department of Education School Fiscal Services Division Office of Financial Accountability and Information Services sacsinfo@cde.ca.gov<mailto:sacsinfo@cde.ca.gov>