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Today’s School Business Official’s Meeting

Dear School Business Officials,
Below is the link to the Padlet for today’s SBO meeting at Santa Ynez High School District you will find all the meeting materials organized for your convenience. The Padlet will be on the SBAS website after the meeting.
Padlet link below:
October 17, 2023 SBO Meeting (padlet.org)<santabarbaracountysbas.padlet.org/daniellespahn/october-17-2023-sbo-meeting-61sty5heulr03yrn>
Looking forward to seeing you.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Upcoming Frontline/Escape Webinars

Upcoming Scheduled Webinars Hello all,
Below is a list of important, upcoming webinars hosted by Frontline ERP for California. Webinars are beneficial for keeping up to date with software changes and new functionality that you may find useful in your day-to-day activities.
Please take the time to participate solo, or as a group. We hope you learn something new!
________________________________ NOV 09 Just-In-Time Webinar 1099 Preparation<myfrontline.zoom.us/webinar/register/WN_wGBcSybRRj2t8QbFbDhxBg> 9:00 – 10:00AM PT Free Based on customer request, we have split the 1099 process into 2 webinars. In this first webinar, we review the required setup for 1099 processing, as well as prepare for generating. Reviewing the list, adding vendors, and running reports. Register<myfrontline.zoom.us/webinar/register/WN_wGBcSybRRj2t8QbFbDhxBg> DEC 07 Just-In-Time Webinar W2<myfrontline.zoom.us/webinar/register/WN_W69eKTJfSZ-ssJKHN88qWw> 9:00 – 10:00AM PT Free Join us to review the entire W2 process, including setup, loading, reviewing your list, troubleshooting, creating a test file, and generating/printing W2s. Register<myfrontline.zoom.us/webinar/register/WN_W69eKTJfSZ-ssJKHN88qWw> ________________________________
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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New CalPERS Circular Letter Available: Off-Salary-Schedule Pay

CalPERS has posted Circular Letter 200-044-23<www.calpers.ca.gov/page/employers/policies-and-procedures/circular-letters/200-044-23>, defining Off-Salary-Schedule Pay (OSSP), providing information on the correct method of reporting OSSP for classic members, and providing examples of compensation commonly misreported as OSSP. This circular supersedes and replaces Circular Letter 200-048-16.
As a reminder, we encourage you to send all bargaining agreements for classified members to MOU_Review@calpers.ca.gov<mailto:MOU_Review@calpers.ca.gov> for review to ensure reporting compliance. In addition, remember to work with your District Financial Advisor to complete a Public Disclosure of Proposed Collective Bargaining Agreement<sbasweb.sbceo.org/reporting/public-disclosure-of-proposed-collective-bargaining-agreements> prior to Governing Board approval.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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SAVE THE DATE: Upcoming School Business Official’s meeting on October 17

Dear School Business Professionals,
Please SAVE THE DATE for our upcoming SBO Meeting Tuesday, October 17 at 10:30 a.m. to 12:30 p.m. in person at Santa Ynez Valley Union High School District, 2975 Mission Dr., Solvang. Please note there will NOT be a remote participation option.
The Agenda will be forthcoming next week.
Lunch will be provided by SBCEO from Rudy’s Mexican Food-see menu below, please RSVP to Amada Dulay, at adulay@sbceo.org<mailto:adulay@sbceo.org> with your order.

We are looking forward to seeing you then.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Attendance Reporting Reminder – CALPADS and Prior Year Corrections – DUE September 29

Attendance Reporting Reminder: All Audit Adjustments to CALPADS Data and Other Prior Year Corrections are due to our office no later than Friday, September 29, 2023.
All prior period corrections to reports of attendance must be submitted to the California Department of Education (CDE) by Monday, October 2, 2023 to be included with the 2023-24 First Principal (P-1) Apportionment. Since these corrections require certification by our office, SBAS must receive them by Friday, September 29, 2023 to allow time for review and processing. The corrections may not be reflected in the 2023-24 P-1 Apportionment if your district’s revised report date does not reach SBAS by the due date.
Prior year corrections include:
* Audit Adjustments to California Longitudinal Pupil Achievement Data System (CALPADS) Data * For all local educational agencies (LEAs), an auditor’s letter of concurrence is required for all changes except a decrease in unduplicated pupil count. * Prior Year Corrections other than Audit Adjustments to CALPADS data * Corrections to data in the Principal Apportionment Data Collection (PADC) Web Application is only applicable to data reported in fiscal year (FY) 2021-22 and after. Corrections to FY 2020-21 and prior must be done using the PADC desktop software, available for download on the PADC web page located at www.cde.ca.gov/fg/sf/pa/. * For FYs 2020-21 and prior, average daily attendance (ADA) corrections must be greater than +/- 1 ADA in order to be processed. * For FYs 2021-22 and prior, increases in ADA and ADA movement between grade spans must be supported by an audit finding or auditor letter of concurrence. * Corrections for FYs 2018-19 and prior will be accepted only if the correction is the result of an audit exception as described in Education Code Section 41341(a)(2). Additionally, CDE’s authority to spend funds appropriated in the budget act expires after three years. Thus, any increases to claims for programs funded through budget acts prior to the Budget Act of 2021 (FY 2021-22) may not be funded.
For information on how to submit prior year corrections for 2021-22 and later, as well as how to enter data in the Audit Adjustments to CALPADS Data entry screen, please refer to the PADC User Manual on CDE’s PADC web page at www.cde.ca.gov/fg/sf/pa/documents/padcmanual2223v1.docx.
For information on how to submit corrections for years prior to 2021-22, please refer to the Data Reporting Instructions Manual for the PADC desktop software at the following link: www.cde.ca.gov/fg/sf/pa/. Additional attendance information can be found on the Attendance Reporting<sbasweb.sbceo.org/attendance/attendance-reporting> webpage.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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Visit our website: www.sbceo.org/sbas<www.sbceo.org/sbas>
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Energy Efficiency Workshop for K-12 Oct. 13

Dear School Business Officials,
Attached, please find information about the upcoming Energy Efficiency Workshop being hosted by SoCal Gas. This is a cost-free event aimed at K-12 School Districts. The registration link is located at the bottom of the flyer.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
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pdf icon 2023-K-12-EE-Workshop-Flyer_Final.pdf
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