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LCAP Development & Previews

Dear School Business Professionals,
With the release of the May Revise today, we would like to remind you that LCAP information and resources, including the Crosswalk for LCFF Budget Overview for Parents and LCAP Carryover Table annotated are available here –> SBO Meeting Padlet<santabarbaracountysbas.padlet.org/debbiebreck/sbo-meeting-april-27-2023-amepdl858z0pyxib>
We are happy to answer questions and preview the Budget Overview for Parents* prior to your public hearing. In the past we have been able to identify common issues that can be fixed in time to prevent the plan from having to be brought back to the board for clarification later in the summer. Once the May Revise LCFF Calculator is released and final figures are incorporated in the LCAP, please send the following documents to your District Financial Advisor:
* Budget Overview for Parents * May Revise LCFF Calculator (estimated release around May 20) * Final SACS Form 01 * Final LCAP (including completed expenditure tables)

*Note: We are performing a high-level preview, additional issues may be discovered during the full LCAP Review.
Please submit preview documents far enough in advance of your board meeting to ensure enough time for preview turnaround in the event adjustments are necessary. We generally ask for two weeks since we receive all our district LCAPs during a short window, but we realize that may not be feasible given your internal timelines. The more time we have, the more thorough preview we can provide. Our goal is to help districts ensure that the Budget Overview for Parents goes to the board with all the correct data.
If you have any questions, please contact your District Financial Advisor.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our new website: www.sbceo.org/sbas<www.sbceo.org/sbas>
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UPDATED 2022-23 AP Processing Schedules for Juneteenth Holiday

[9DC1AF87] [Calendar Description automatically generated]Dear School Business Professionals,
The 2022-23 AP Processing Schedules<www.sbceo.org/domain/239> have been updated in June to reflect the Juneteenth Holiday. Please discard any previous AP calendars and share the updated calendars with staff who support processing Accounts Payable.
If you have any questions, please contact Rebecca Holmes (rholmes@sbceo.org<mailto:rholmes@sbceo.org>).
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
Visit our new website: www.sbceo.org/sbas<www.sbceo.org/sbas>
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>



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ED Office Hour Opportunity: Davis-Bacon Requirements

Dear School Business Professionals, We have been asked to forward the following information regarding ED Office Hour Opportunity: Davis-Bacon Requirements Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
May 11, 2023
The U.S. Department of Education (ED) has announced that, on Tuesday, May 16, 2023, from noon to 1 p.m., they will be hosting an office hour session for subgrantees to receive answers to questions about the Davis-Bacon Act requirements.
Davis-Bacon Act requirements may be applicable to certain project funded through Elementary and Secondary School Emergency Relief (ESSER) and Governor’s Emergency Education Relief (GEER) funds. As such, this office hour may be useful to local educational agencies (LEAs) using these or other federal funds for capital expenditures.
To register for this webinar, please use the following link: ems8.intellor.com/?do=register&t=1&p=847798
For more information regarding Davis-Bacon labor standards, please see the resources available on the U.S. Department of Labor’s Davis-Bacon and Related Acts web page (www.dol.gov/agencies/whd/government-contracts/construction), ED’s Davis-Bacon Overview one-pager (oese.ed.gov/files/2023/04/Davis-Bacon-Overview-4.26.23.pdf), or the recording of the webinar ED hosted on April 26 (https://www.youtube.com/watch?v=Wt8iLJNk6hY). These resources are additionally available through the California Department of Education (CDE) Capital Expenditures FAQs web page: www.cde.ca.gov/fg/cr/capexpfaqs.asp. For more information regarding the use of ESSER and GEER funds toward capital expenditure projects, please see the Capital Expenditures section of the CDE Federal Stimulus Funding web page: www.cde.ca.gov/fg/cr/#capital.

Thank you!
CDE Federal Stimulus Team

To receive updates on Federal Stimulus Funds, including reporting updates, please join our listserv by sending a blank email message to join-edrelieffunds@mlist.cde.ca.gov<mailto:join-edrelieffunds@mlist.cde.ca.gov>.

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SACS Web System release update May 9, 2023

Dear School Business Professionals, We have been asked to forward the following information regarding the SACS Web System release update from May 9, 2023. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
A SACS Web System release update has been successfully deployed and tested.
The following is a list of the issues that were addressed with the latest release:
1. Form CASH: Budget column is erroneously extracting and summing values from multiple prior reporting periods. 2. The save/excel/print icons are erroneously missing from screens such as CEFB and PGM when moving immediately from the IFC Statuses screen to CEFB or PGM. 3. All template based forms and reports are erroneously printing in landscape instead of portrait after printing Fund Form 01 in landscape. 4. Form 01: Cosmetic issues in text alignment header in print pdf. 5. Form CB: Left alignment cosmetic issue. 6. Form 61, 63, 66, 67, 71 and 73: Data is erroneously showing in the 2023–24 Budget and Percent Difference columns for Object 9660.
These system release update notes will also be made available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/ in the near future.
Tips for getting an official status dataset
As you complete your 2022–23 End of Year Projection and/or 2023–24 Budget reports, please follow these troubleshooting steps to get an official status dataset:
1. Follow the data processing sequence to ensure forms are opened and saved in the correct order. The data processing sequence is available in the online SACS User Guide here: docs.sacs-cde.org/2023-24/News/Procedures/#data-processing-sequence. Users should click on either “Budget and Unaudited Actuals” or “Interims” to access the applicable data processing sequence.
2. Open and save forms that may be affected by the release update, e.g., Form CASH.
3. Run the technical review checks (TRCS) for all the data types, this includes
a. For 2022–23 End of Year Projection:
* Actuals to Date * Board Approved Operation Budget * Original Budget * Projected Totals
b. For 2023–24 Budget:
* Estimated Actuals * Budget
4. Ensure all required explanations are entered for Warning exceptions for all applicable data types. You must enter a text explanation. Do not enter a blank space.
What’s New for the SACS Web System 2023–24 budget reporting components
A summary of changes to the 2023–24 budget reporting components has been posted on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/ under Web Application Resources.
We appreciate your patience as we implement updates to the system.
Sincerely,
CDE SACS Web System Team
California Department of Education
School Fiscal Services Division
Office of Financial Accountability and Information Services
sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>
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Adopted Budget

[A picture containing text, businesscard, stationary, envelope Description automatically generated] Adopted Budget<www.sbceo.org/domain/251> – In lieu of sending an Adopted Budget Letter, we have posted updated information our SBAS website.
Education Code requires districts to prepare the 2023-24 Adopted Budget Report and present it to the board for approval prior to July 1. Important information regarding the district’s Budget and Public Hearing requirements, as well as tools and resources needed to complete the Adopted Budget Report, are available on the SBAS Website – Adopted Budget Webpage<www.sbceo.org/domain/251>. Please continue to check the website as additional resources, like the Common Message, will be posted once information becomes available.
Reminder: Districts must submit all documents to our office within five calendar days after adoption, or July 1, whichever is earlier. Please note that a revised Submission Checklist<sbas.sbceo.org/Escape/Submission%20checklist.5.2023.pdf> has been posted with updated procedures for electronic budget routing in SACS Web.
Please contact your District Financial Advisor if you have any questions, we are here to support you!
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>


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Statewide Equitable Services Webinar 4-20-2023 Resources

Dear School Business Professionals, We have been asked to forward the following information regarding the Statewide Equitable Services Webinar 4-20-2023 Resources. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Good afternoon,

The California Department of Education (CDE) hosted a Private School Equitable Services Statewide Webinar on Thursday, April 20, 2023. The Webinar focused on the federal requirements for eligibility, participation and private school consultation under Titles I, II, III, and IV under the Elementary and Secondary Education Act (ESEA) as amended by the Every Student Succeeds Act (ESSA).

Please see attached Power Point presentation titled “Private School Consultation” used during the webinar, as well as the “Questions and Answers” document in response to questions during the webinar.

If you have any questions, please do not hesitate to email.

Sincerely,

Sylvia

Sylvia Hanna, Education Programs Consultant
Equitable Services State Ombudsman
Title I Policy, Program, and Support Office
California Department of Education
(916) 319-0948
Please leave a voicemail and follow up via email or
Email a phone number to call back
Shanna@cde.ca.gov<mailto:Shanna@cde.ca.gov>

Sign-up for the brand new California/CDE Title I listserv by sending
a “blank” email message to join-title-1@mlist.cde.ca.gov<mailto:join-title-1@mlist.cde.ca.gov>

pdf icon 2023-Equitable-Services-Statewide-webinar-April-20th.pdf
pdf icon Q-and-A-Statewide-Equitable-Services-Webinar-4-20-23.pdf
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