Attached, please find instructions for Sorting Payroll Warrants – Annual Maintenance. The instructions may also be found in Escape, SBCEO Resources, Payroll, Sorting Warrants.
Sorting methods for paper payroll warrants and direct deposit-ACH forms do not roll forward each year and must be manually reset for each issue date in the new fiscal year.
* Please complete this annual task after Rolling Assignments and no later than the last working day in June. This year, the last day to Roll Assignments is Tuesday, June 29 and the last day to proactively set warrant sorting is Wednesday, June 30.
If you have questions about this procedure, please contact the Payroll Team.
Myron Porter mporter@sbceo.org<mailto:mporter@sbceo.org> 805-964-4711 x 5280 Staci Hunter shunter@sbceo.org<mailto:shunter@sbceo.org> 805-964-4711 x 5254 Richard Weger rweger@sbceo.org<mailto:rweger@sbceo.org> 805-964-4711 x 5242 Sheng Xiong sxiong@sbceo.org<mailto:sxiong@sbceo.org> 805-964-4711 x 5252
Regards, School Business Advisory Services Team Santa Barbara County Education Office
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sorting.warrants.pdfFourth Apportionment, Title I, Part A, Fiscal Year 2020–21
Dear School Business Professionals,
Please see the email below from the CDE regarding: Fourth Apportionment, Title I, Part A, Fiscal Year 2020–21.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
From: CDEfisc <CDEfisc@cde.ca.gov> Sent: Monday, June 14, 2021 9:21 AM To: CDEfisc <CDEfisc@cde.ca.gov> Subject: Fourth Apportionment, Title I, Part A, Fiscal Year 2020–21
Please forward this email to all school districts and charter schools in your county. The purpose of this email is to notify you that the California Department of Education (CDE) has sent an apportionment to the State Controller’s Office for payment. This apportionment, in the amount of $476,635,866 is made from federal funds provided to the state under Title I, Part A, of the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act. For more information about this apportionment, please visit the CDE Funding Results web page at www.cde.ca.gov/fg/fo/r14/title1pa20result.asp. If you have any questions regarding this apportionment, please contact Leslie Sharp, Fiscal Consultant, Categorical Allocations and Audit Resolution Office, by email at caar@cde.ca.gov<mailto:caar@cde.ca.gov>.
P-Annual Attendance Reminder – Due Date July 8, 2021
Attendance Reporting Reminder:
P-Annual Attendance is due to SBAS no later than Thursday, July 8, 2021.
Please refer to the tables attached to ensure that you have completed all of the required P-Annual entry screens and certifications. Visit CDE’s website www.cde.ca.gov/fg/sf/pa/padcsw2021.asp for additional information and attendance reporting resources.
Once your certified attendance data has been exported to a file, please send the .dat file as an e-mail attachment to SBASfinance@sbceo.org<mailto:SBASfinance@sbceo.org> along with a PDF copy of your district’s signed certification pages and an explanation for significant attendance changes, if applicable. Please also send the original signed certification page(s) for our records to be maintained at the Santa Barbara County Education Office. Refer to the correspondence attached for attendance submission procedures and deadlines.
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
End of the Fiscal Year 2020-21 Reminders
Dear School Business Professionals,
In support of our districts, the SBCEO Team would like to keep you informed of the Fiscal Year-End (June 30) process and how it may impact various aspects of our regular procedures. Please review the following key reminders below:
Accounts Payable (A/P)
Warrant Cancels and Cancel/Reissues – The last day for warrant cancel requests is June 24 at 5 p.m. No straight cancels will be processed between June 25 through the closing of your district’s 2020-21 general ledger. Note: Regular cancel/reissue requests will still be processed after this date.
Next Fiscal Year A/P Processing – Please note that our AP Holiday schedule will be starting on June 30th and continuing through July 7th. Our office will be closed on Monday July 5th in observance of the July 4th Holiday. Please review the attached holiday schedule to determine how your district’s AP submission deadlines and expected delivery dates will be impacted.
Accounts Receivable (A/R)
Deposits – Treasury deposits for the current (2020-21) fiscal year are due to our office no later than 8 a.m. on June 25. Any deposits received by our office after that date and time will be entered in the next fiscal year (2021-22). The County Treasurer’s Office will accept deposits at their locations up until 10 a.m. on June 30. If you choose to make a deposit during the June 25 to 30 timeline, we advise that you reconfirm with the County Treasurer’s office directly to verify their deposit procedures and cutoff times.
Calendar and Delivery Schedule
Please carefully review the attached calendar and delivery schedule to verify that all your year-end processing deadlines are met. If you have any questions or concerns, please feel free to contact any one of our finance team members for further clarification and/or guidance.
Todd Humphreys – ext. 5372 Daisy Lazaer – ext. 5295 Chris Rhodes – ext. 5226 Lydia Barcos – ext. 5357 Kaylyn Fierro – ext. 5260
Regards, School Business Advisory Services Team Santa Barbara County Education Office
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WEBINAR: Posts from Blog – Escape’s Year-End Closing for Purchasing Webinar – Recorded and available in Escape
Dear School Business Professionals,
Please see email below from the Escape blog. If you missed the webinar for Year-End Closing for Purchasing, like most of Escape’s webinars it was recorded!
It is now available in Escape through –> Online Resources –> Videos
You may watch it at your convenience…
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>.
View this email in your browser<us11.campaign-archive.com/?e=da135af306&u=bc0a4d64130dd165c8e2c227d&id=7a281c82d7> [https://mcusercontent.com/bc0a4d64130dd165c8e2c227d/images/2df5f066-78ee-48ae-92d4-00bb36fe5786.png] Excerpts: 2021 Year End Closing for Purchasing Webinar Follow Up<technology.us11.list-manage.com/track/click?u=bc0a4d64130dd165c8e2c227d&id=ff282a114e&e=da135af306> Wow! What a great turnout of over 345 attendees! You had some really awesome questions too! In fact, there were over 34 questions that Audrey DiMichele, Frontline Education Sr Client Support Analyst, answered in the Q&A box! Thank you so much, Audrey! [https://images.squarespace-cdn.com/content/v1/55311ffee4b0d019cecf9371/1620941842206-GSBYMAEE60YQQPLUU4NY/ke17ZwdGBToddI8pDm48kFTEgwhRQcX9r3XtU0e50sUUqsxRUqqbr1mOJYKfIPR7LoDQ9mXPOjoJoqy81S2I8N_N4V1vUb5AoIIIbLZhVYxCRW4BPu10St3TBAUQYVKcjVvFZn3_1TpSINbj1p15L] My favorite part of the webinar besides showing all the Year End list and report favorites was showing the Pre-Payment journal entry. I love listing both JE’s, one from 2021 that credits cash and debits the prepaid account and the one from 2022 that credits the prepaid account and debits the expensed accounts! I really hope you all heard my 2022 challenge! That’s to start using the AR Invoice re-occurring fields when creating this year’s AR Invoices if you haven’t already been using them! With so much information about getting ready for closing the 20/21 fiscal year, you may want to watch it again! If that’s you, I have good news! The recording is now available in the Learning Center (Escape –> Online Resources –> Videos)! Be sure to check it out! I loved the questions about where to find the documentation. Did you know that we’ve added the link to the documentation in your Zoom event reminder emails? If you didn’t notice it, you’re not alone! So, now you know and you’ll be ready to go to the next webinar. Which is June 10 STRS Pension Project hosted by Elen Meltonyan, Frontline Education Product Manager<technology.us11.list-manage.com/track/click?u=bc0a4d64130dd165c8e2c227d&id=7ccd23c789&e=da135af306>.
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Fourth Apportionment, Title IV, Part A, Subpart 1, Student Support and Academic Enrichment, Fiscal Year 2020–21
Dear School Business Professionals,
Please see the email below from the CDE regarding: Fourth Apportionment, Title IV, Part A, Subpart 1, Student Support and Academic Enrichment, Fiscal Year 2020–21
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
From: CDEfisc <CDEfisc@cde.ca.gov> Sent: Thursday, June 10, 2021 12:38 PM To: CDEfisc <CDEfisc@cde.ca.gov> Subject: Fourth Apportionment, Title IV, Part A, Subpart 1, Student Support and Academic Enrichment, Fiscal Year 2020–21
Please forward this email to the school districts and charter schools in your county. The purpose of this email is to notify you that the California Department of Education (CDE) has sent an apportionment to the State Controller’s Office for payment. This apportionment, in the amount of $15,213,456 is made from federal funds provided to the state under Title IV, Part A, Subpart 1, of the Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act.
For more information about this apportionment, please visit the CDE Categorical Programs web page at www.cde.ca.gov/fg/aa/ca/ where, under the program name, the letter and schedule for this apportionment are posted.
If you have additional questions regarding this apportionment, please contact Categorical Allocations and Audit Resolution Office by email at CAAR@cde.ca.gov<mailto:CAAR@cde.ca.gov>.