Posts

Posted on

2023 Spring Federal Stimulus Funding Quarterly Reporting Starts 3/20/2023

Dear School Business Professionals, We have been asked to forward the following information regarding the 2023 Spring Federal Stimulus Funding Quarterly Reporting which is available starting 3/20/2023. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
March 16, 2023
This letter is to inform you that quarterly reporting for the 2023 Spring cycle for Federal Stimulus Funding will be available beginning Monday, March 20, 2023, and will close April 14, 2023, at 5 p.m. The Stimulus Funding Reporting Portal is available at www3.cde.ca.gov/caresactreporting/. Please use the same password as previous reporting and assurances.
Reporting Tip
The Federal Stimulus Quarterly Reporting Help Page, located at: www.cde.ca.gov/fg/cr/reportinghelp.asp, is an excellent resource to support you through reporting for your local educational agency (LEA). The help page includes…
* Expenditure examples to support you in accurately categorizing expenditures * Detailed step-by-step guidance that can help you prepare ahead of time to report * Instructions to assist in accurately calculating percentages and expended amounts * Reminder: For the mandatory subgrant Federal Stimulus Fund reports (Resource Codes 3212, 3213, and 3214), category percentages should be based on ALL fund expenditures over the full grant period, not just on the current quarter’s expenditures. Please review the instructions for each report to ensure accurately reported data.
Required Reporting
This reporting cycle requires LEAs to report on the following funds:
Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act
* Elementary and Secondary School Emergency Relief (ESSER) II, Resource Code 3212: Reporting Period January 1, 2023 – March 31, 2023
American Rescue Plan (ARP) Act
* ESSER III, Resource Code 3213: Reporting Period January 1, 2023 – March 31, 2023 * ESSER III, Resource Code 3214: Reporting Period January 1, 2023 – March 31, 2023
Expanded Learning Opportunities Grant (ELO-G)
For all ELO-G questions, please email ELOGrants@cde.ca.gov<mailto:ELOGrants@cde.ca.gov>
* ESSER II State Educational Agency (SEA) Reserve, Resource Code 3216: Reporting Period January 1, 2023 – March 31, 2023 * Governor’s Emergency Education Relief (GEER) II, Resource Code 3217: Reporting Period January 1, 2023 – March 31, 2023 * ESSER III SEA Reserve – Emergency Needs, Resource Code 3218: Reporting Period January 1, 2023 – March 31, 2023 * ESSER III SEA Reserve – Learning Loss, Resource Code 3219: Reporting Period January 1, 2023 – March 31, 2023
ARP-Homeless Children and Youth (HCY) II
For all ARP-HCY questions, please email HomelessEd@cde.ca.gov<mailto:HomelessEd@cde.ca.gov>
* Resource Code 5634: Reporting Period January 1, 2023 – March 31, 2023
ESSER III Plan Links Report
* Please update your LEA’s ESSER III Expenditure Plan and Safe Return to In-Person Instruction Plan links if updates have been made. * Only required for LEAs that receive ESSER III funds
Should you have any questions about reporting or other federal stimulus questions, please send those via email to EDReliefFunds@cde.ca.gov<mailto:EDReliefFunds@cde.ca.gov>. Please reach out to ELOGrants@cde.ca.gov<mailto:ELOGrants@cde.ca.gov> for questions regarding ELO-G reporting, and to HomelessEd@cde.ca.gov<mailto:HomelessEd@cde.ca.gov> for questions regarding ARP-HCY II reporting.
Sincerely,
The CDE Federal Stimulus Team Join the CDE ED Relief Funds listserv by sending a blank email message to join-edrelieffunds@mlist.cde.ca.gov<mailto:join-edrelieffunds@mlist.cde.ca.gov>.
Posted on

2023 Spring Expanded Learning Opportunities Program Academy

Dear School Business Professionals, We have been asked to forward the following information regarding the 2023 Spring Expanded Learning Opportunities Program Academy. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
Registration is Open for the 2023 Spring ELO-P Academy!
March 22, 23, 28 and 29, 2023
The California AfterSchool Network (CAN), California Department of Education (CDE), Expanded Learning Division (EXLD), and members of the System of Support for Expanded Learning (SSEL), are excited to offer a free virtual Expanded Learning Opportunities Program (ELO-P) Academy!
The four-day virtual Spring ELO-P Academy is designed for CA educators of all sectors, to support and strengthen Expanded Learning Opportunities Programs. Participants will have the opportunity to connect, further plan, learn and enhance ELO-P efforts.
Registration and Details: www.afterschoolnetwork.org/2023-spring-elo-p-academy?utm_campaign=&utm_medium=email&utm_source=bundle_and_blast
Questions about this event should be directed to the Expanded Learning Division at expandedlearning@cde.ca.gov<mailto:expandedlearning@cde.ca.gov>.
Posted on

Budget Public Inspection, Hearing, and Adoption Dates – Due Fri., Apr 21

[Icon Description automatically generated] Budget Public Inspection, Hearing, and Adoption Dates for the 2023-24 Proposed Budget
Each year, our office publishes budget inspection, hearing, and adoption information for the district’s proposed budget in a newspaper of general circulation. This information must be published at least 10 days before the hearing date, but no earlier than 45 days before the final date for the public hearing. To meet this requirement, we have tentatively scheduled the legal notices to be published on Sunday, May 21 in the Santa Barbara News Press.

Timeline for Inspection, Hearing, and Adoption…
* Budget Public Inspection: at least 3 working days before the public hearing * Public Hearing: must be held between May 31 and June 30 * Budget Adoption: must occur between June 1 and July 1

Please complete the Budget Public Inspection, Hearing, and Adoption Dates Form<forms.office.com/r/L13dQ5ZgwT> (<--click link) on our Adopted Budget webpage located under Forms and Templates no later than Fri., Apr 21. This form authorizes our office to publish this information on the district's behalf and charge the district. Regards, School Business Advisory Services Team Santa Barbara County Education Office Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>


Posted on

STRS-Exception to the 180-day waiting period to re-employ a retiree & earnings limits

Employment of a CalSTRS retiree in a CA Public School System Earnings limit by Fiscal Year. Employment before their mandatory 180-day wait period is over.
`*CalSTRS and CalPERS have different processes and required documentation*
Attached, please find CalSTRS Employer Directive 2023-01 – Postretirement Earnings Limit and Disability Allowance Earnings Limit for the 2022-23 and 2023-24 Fiscal Years, and Disability Retirement Earnings Limit for the 2023 Calendar Year. Please review the complete directive prior to employing a CalSTRS retiree in any capacity, including as an independent contractor or employee of a third party providing services to your agency.
As a reminder, retirees of the California State Teachers’ Retirement System (CalSTRS) are subject to a 180-day wait period upon retirement before returning to work no sooner than the 181st day under limited conditions as a retired annuitant in the California public school system. There can be an a very narrow exception to this regulation.
The directive reminds districts the:
* retiree earnings limitation is $49,746 for the 2022-23 fiscal year; * retiree earnings limitation increases to $50,655 for the 2023-24 fiscal year; * and describes conditions and limitations retirees are subject to including that the annualized rate of pay for retired member activities may not be less than the minimum or exceed the maximum paid by the employer to other employees performing comparable duties. * Also included are the required steps to request an exemption from the mandatory 180-day waiting period before a retiree may return to work in a California public school.
To request an exemption from the mandatory 180-day waiting period, CalSTRS requires the district to provide:
* A resolution that includes specific information and findings. See attached Employer Directive, pages 4-6 for details. * The resolution must be approved by the district’s board (not placed on a consent agenda) before the member commences service. See attached Exemption to the Separation From Service Requirement, sample Resolution pages 3-4. * A completed Request for Separation-From-Service Requirement Exemption (SR 1897) form. See attached. * Reminder: If CalSTRS approves the “Separation-From-Service Requirement Exemption” the retiree remains subject to the retiree earnings limitation of $49,746 for 2022-23 and $50,655 for 2023-24. * Districts (not the County Office) submit required documents to CalSTRS for approval before the retiree returns to work. * Scan and submit documents to postretirement@calstrs.com<mailto:postretirement@calstrs.com> and list the member’s Client ID on the forms.
Please note, the most common reasons a request is denied:
* The member is not of normal retirement age when the service is to be performed (60 for a 2% at 60 member, 62 for a 2% at 62 member), or that the board resolution is missing an item as described in the Circular. Follow the sample resolution closely – the language should be no more and no less than provided in the sample. Including the retired member’s name in the resolution is helpful. * The board resolution must be passed before the member commences service, and all documentation must be received by CalSTRS prior to the member commencing service. The request does not have to be approved by CalSTRS prior to commencing service, but then the member runs the risk of denial and the compensation earned must be reported. * By law, STRS has 30 days to provide a determination. The employer may submit, but STRS cannot approve, a request prior to a retirement date entered in the STRS system.
Always check the CalSTRS website for the latest information and forms on this subject. For questions, please contact CalSTRS Postretirement at postretirement@calstrs.com<mailto:postretirement@calstrs.com> or leave a voicemail at 1-916-414-5967.
Regards, School Business Advisory Services Team Santa Barbara County Education Office www.sbceo.org/sbas<www.sbceo.org/sbas>
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

pdf icon ED-2023-01-Post-Retirement-Earnings-Limit.pdf
pdf icon STRS-Board-Resolution.pdf
pdf icon SR1897-SFS-exemption.pdf
Posted on

Federal Stimulus Annual Reporting Resources and Reminder

Dear School Business Professionals, We have been asked to forward the following information regarding the Federal Stimulus Annual Reporting Resources and Reminder. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
February 28, 2023
The California Department of Education (CDE) Federal Stimulus Team is reaching out to you to provide an update regarding the upcoming required Annual Reporting to the U.S. Department of Education for the COVID-19 Federal Stimulus Funds.
Every local educational agency (LEA) that received Elementary and Secondary School Emergency Relief (ESSER) I, ESSER II, ESSER III, ESSER II State Educational Agency (SEA) Reserve, ESSER III SEA Reserve (including Afterschool rate increase funding), Governor’s Emergency Education Relief (GEER) I, and/or GEER II funding is federally required to report to the CDE for the Annual Report. Please see below for applicable resource codes for the required funding sources.
ESSER and GEER Annual Reporting will open March 1, 2023, and close March 28, 2023, at 5pm. Please see below for applicable reporting periods for each fund source. Reporting is available through the Stimulus Funding Reporting Portal at www3.cde.ca.gov/caresactreporting/. Please use the same password as previous reporting and assurances.
Website Updates: Updated help tools, including blank reporting templates and detailed step by step instructions are now available at www.cde.ca.gov/fg/cr/anreporthelp.asp. The CDE Federal Stimulus Team strongly recommends reviewing these resources prior to reporting.
Annual Reporting Webinar:
Please also make sure to register for the Annual Reporting Walk-through and Technical Assistance webinar to review the ESSER and GEER Fund Annual Reporting Systems for LEAs. This webinar will support LEAs so they can effectively and efficiently complete the Annual Reporting requirements developed by the U.S. Department of Education.
To register for this Zoom webinar, please use the link listed below: ———————————————————————- ZOOM WEBINAR REGISTRATION INFORMATION When: Mar 2, 2023 10:00 AM Pacific Time (US and Canada) Topic: Annual Reporting Walk-through and Technical Assistance Register in advance for this webinar: us02web.zoom.us/webinar/register/WN_QuDNi-aoQDq98uBl3TIl9A ———————————————————————-
Required Fund Sources: LEAs will be required to report on expenditures and related activities for the following funds and time periods:
Coronavirus Aid, Relief, and Economic Security (CARES) Act
* ESSER I, Resource Code 3210: Reporting Period July 1, 2021 – June 30, 2022 * GEER I, Resource Code 3215: Reporting Period July 1, 2021 – June 30, 2022
Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act
* ESSER II, Resource Code 3212: Reporting Period July 1, 2021 – June 30, 2022 * Expanded Learning Opportunities Grant (ELO-G) ESSER II State Reserve, Resource Code 3216: Reporting Period March 13, 2020 – June 30, 2022 * ELO-G GEER II, Resource Code 3217: Reporting Period March 13, 2020 – June 30, 2022
American Rescue Plan (ARP) Act
* ESSER III, Resource Code 3213: Reporting Period July 1, 2021 – June 30, 2022 * ESSER III, Resource Code 3214: Reporting Period July 1, 2021 – June 30, 2022 * ELO-G ESSER III State Reserve Emergency Needs, Resource Code 3218: Reporting Period March 13, 2020 – June 30, 2022 * ELO-G ESSER III State Reserve Learning Loss, Resource Code 3219: Reporting Period March 13, 2020 – June 30, 2022 * ESSER III State Reserve Afterschool After School Education and Safety (ASES) Programs, Resource Code 3226: Reporting Period March 13, 2020 – June 30, 2022 * ESSER III State Reserve Afterschool 21st Century Community Learning Centers (CCLC) Programs, Resource Code 3227: Reporting Period March 13, 2020 – June 30, 2022
The CDE looks forward to assisting your LEA with this reporting process and hopes you will be able to review the available resources at www.cde.ca.gov/fg/cr/anreporthelp.asp and attend the webinar.
If you have additional questions, please send questions via email to EDReliefFunds@cde.ca.gov<mailto:EDReliefFunds@cde.ca.gov>.
Thank you!
CDE Federal Stimulus Team
To receive updates on Federal Stimulus Funds, including reporting updates, please join our listserv by sending a blank email message to join-edrelieffunds@mlist.cde.ca.gov<mailto:join-edrelieffunds@mlist.cde.ca.gov>.
Posted on

Second Interim Budget

Hello School Business Officials,
The Second Interim Common Message is now available on our Interim Reports webpage<www.sbceo.org/domain/252>.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
From: SBAS Communications <sbascommunications@sbceo.org> Sent: Tuesday, February 7, 2023 11:44 AM To: business <business@ed9.sbceo.org> Subject: Reporting: Second Interim Budget Importance: High
[A picture containing text, businesscard, stationary, envelope Description automatically generated]Second Interim Budget<www.sbceo.org/Page/1704> – Updated information has been posted on our SBAS website.
Education Code requires districts to submit a Second Interim report to our office, which reflects the financial and budgetary status of the district for the period ending Jan. 31. The Second Interim Report must be approved by the district board no later than 45 days after the close of the report period, which is Mar. 17. The information you will need to complete your Second Interim Budget is available on the SBAS Website<www.sbceo.org/domain/252> in one convenient location. Please continue to check the website as resources, like the Common Message, will be posted once information becomes available.
Reminder: Immediately following board approval, please route the budget in SACS by ‘Promoting to COE for Review’ and upload supporting documents using our SBAS Upload<sbas.sbceo.org/docs/fileuploads.shtml> page. Refer to our Interim Budget Submission Checklist<sbas.sbceo.org/Escape/Submissionchecklistrevisedjwdsjw.w.link..pdf> for detailed instructions.
Regards,
School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Proudly powered by WordPress