Attached, please find the Summer School – Options for payment document.
For questions about how to pay employees for summer school, please contact the Payroll Team.
Myron Porter mporter@sbceo.org<mailto:mporter@sbceo.org> 805-964-4711 x 5280 Staci Hunter shunter@sbceo.org<mailto:shunter@sbceo.org> 805-964-4711 x 5254 Richard Weger rweger@sbceo.org<mailto:rweger@sbceo.org> 805-964-4711 x 5242 Sheng Xiong sxiong@sbceo.org<mailto:sxiong@sbceo.org> 805-964-4711 x 5252
Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox. To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>

Reminder June 28 at 10 a.m. Last day to input and process Payroll Manual and Cancel Warrants for the Fiscal Year
* Wednesday, June 28 at 10 a.m. is the last day to input and submit Payroll Manual and Cancel warrant data for the fiscal year. * After the 10 a.m. deadline, do not input any Payroll Manual or Cancel warrant data. * Information input after the deadline will be deleted. * Payroll Manual and Cancel warrant input and processing resumes on July 1.
For questions about Payroll Manual and Cancel warrant processing, please contact:
* Staci Hunter shunter@sbceo.org<mailto:shunter@sbceo.org> 805-964-4711 x 5254
* Myron Porter mporter@sbceo.org<mailto:mporter@sbceo.org> 805-964-4711 x 5280

Dear School Business Professionals, We have been asked to forward the following information regarding the SACS Web System release update from June 7, 2023. Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
To unsubscribe, click here<mailto:sbasfinance@sbceo.org?subject=Unsubscribe>
A SACS Web System release update has been successfully deployed and tested.
The following is a list of the issues that were addressed with the latest release:
1. Components of Ending Fund Balance (CEFB): When adding or deleting a commitment or assignment, not saving CEFB, and then leaving the screen, erroneously no pop-up message appears alerting users there are unsaved changes. 2. CEFB: The Add Commitment and Add Assignment buttons are erroneously missing where appropriate.
These system release update notes will also be made available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/ in the near future.
Accessing The 2023–24 Budget Reporting Period
Upon logging into the SACS Web System, users will need to change their context fiscal year to 2023–24 in order to access the 2023–24 budget reporting period. The context fiscal year can be changed via the Fiscal Year drop down menu; it is located in the top right corner of the dashboard, below the user’s profile information.
User Guide
The online version of the SACS Web System User Guide is available throughout the SACS Web System reporting screens by clicking on the help icon (question mark) located next to a screen heading. The CDE has also published a Word version of the user guide, available on the CDE Financial Reporting web page at www.cde.ca.gov/fg/sf/fr/ under Web Application Resources.
Tips for getting an official status dataset
As you complete your 2022–23 End of Year Projection and/or 2023–24 Budget reports, please follow these troubleshooting steps to get an official status dataset:
1. Follow the data processing sequence to ensure forms are opened and saved in the correct order. The data processing sequence is available in the online SACS User Guide here: docs.sacs-cde.org/2023-24/News/Procedures/#data-processing-sequence. Users should click on either “Budget and Unaudited Actuals” or “Interims” to access the applicable data processing sequence.
2. Open and save forms that may be affected by the release update, e.g., CEFB.
3. Run the TRCs for all the data types, this includes
a. For 2022–23 End of Year Projection:
* Actuals to Date * Board Approved Operation Budget * Original Budget * Projected Totals
b. For 2023–24 Budget:
* Estimated Actuals * Budget
4. Ensure all required explanations are entered for Warning exceptions for all applicable data types. You must enter a text explanation. Do not enter a blank space.
We appreciate your patience as we implement updates to the system.
Sincerely,
CDE SACS Web System Team
California Department of Education
School Fiscal Services Division
Office of Financial Accountability and Information Services
sacsweb@cde.ca.gov<mailto:sacsweb@cde.ca.gov>

Dear School Business and Apportionment Professionals, We have been asked to forward the following information regarding 2022–23 Education Protection Account Fourth Quarter Apportionment Regards, School Business Advisory Services Team Santa Barbara County Education Office
Note: This message was sent on behalf of the School Business Advisory Services Team. Please do not respond to this message. Replies will be routed to an unmonitored mailbox.
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You are receiving this message because you have subscribed to the Principal Apportionment (PASE) Listserv.
Due to the shift of state tax collections from April 2023 to October 2023, the final Education Protection Account (EPA) revenue for the 2022–23 fiscal year is significantly lower than the estimated revenue amount used to calculate the First Quarter (Q1) through Third Quarter (Q3) EPA apportionments. The final 2022–23 EPA revenue amount is projected to be around $4.1 billion, which is an $8.5 billion reduction from the previous estimate. To date, nearly $9.5 billion has been paid to local educational agencies (LEAs) in the current year through Q3, which is significantly higher than the revised EPA revenue for 2022–23. As a result of this reduction, LEAs that are due a Fourth Quarter (Q4) EPA payment will not receive a payment in June. Additionally, many LEAs have been overpaid in EPA funds for 2022–23 and will see a significant reduction in their Q4 EPA entitlement.
For most LEAs, EPA funding offsets local control funding formula (LCFF) state aid allocated through the Principal Apportionment. While this fluctuation in EPA revenue will affect the distribution of state aid needed to fulfill the LCFF entitlement, LEAs will receive the same amount of total LCFF resources (all else being equal). As EPA revenue decreases, LCFF state aid increases to compensate, and vice versa.
Overpaid EPA funds will be recovered from an offset of the 2022–23 Second Principal (P-2) Apportionment payment and by invoice if Principal Apportionment funds are insufficient. A similar situation occurred in fiscal year 2019–20 with the Q4 EPA and P-2 payment being offset by the EPA overpayment.
Once the offset of Principal Apportionment funds has been completed, the funds will be deposited into the EPA Fund and payments can be made to LEAs still owed a Q4 payment. For LEAs that are still due EPA funds at Q4, payments will likely be deferred to no later than August 2023. However, this is contingent on forthcoming statute.
To assist LEAs in planning for this fluctuation, the California Department of Education is sharing a preliminary estimate of the proportionate share factor used to calculate each LEA’s 2022–23 Q4 EPA entitlement. The proportionate share factor is currently projected to be 12.75%. For comparison, the factor used for the Q1 through Q3 calculations was 45.22%. The final figure will be available when the 2022–23 Q4 EPA and P-2 apportionments are certified on June 19, 2023.
Principal Apportionment Section 916-324-4541 PASE@cde.ca.gov<mailto:PASE@cde.ca.gov>
The CDE PASE Listserv provides to local educational agencies and other interested parties important information pertaining to various apportionment-related items. If you no longer wish to receive information via the PASE Listserv, please follow the instructions provided on the CDE web page located at www.cde.ca.gov/fg/aa/pa/#listserv. The same web page also provides information for anyone wanting to subscribe to the PASE Listserv.